2-RFI-2602AM Questions Answers.pdf
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- Solicitation number
- RFI-2602AM Health and Welfare Benefit Consulting and Brokerage Services
- Issued by
- Crisp County, Georgia
About this file
This is a Questions and Answers document for Request for Information RFI-2602AM issued by Gwinnett County Public Schools (GCPS) Human Resources Department in Georgia regarding Health and Welfare Benefit Consulting and Brokerage Services. The RFI is issued solely for information and planning purposes and does not commit the organization to procure services. GCPS is seeking to understand current service delivery models, enrollment support capabilities, leave management approaches, and actuarial analysis offerings from potential service providers. The organization currently serves approximately 24,000 benefit-eligible employees. The document addresses vendor questions regarding timeframes, contract values, and current service providers but does not establish specific response deadlines, site visits, bidder conferences, or award dates, as this is an informational solicitation only.
The incumbent consulting firm currently operates under a commission-based compensation structure, which GCPS prefers to maintain with a cap on compensation while remaining open to alternative arrangements. Current services include virtual support and on-site presence for large meetings, creation of all communication materials including compliance-related documents, and vendor liaison services for file feeds and troubleshooting. GCPS is seeking to outsource FMLA and leave management functions, which are currently handled internally, and requires additional actuarial and financial analysis focused on plan design changes, forecasting, and industry benchmarking specific to K-12 organizations of similar size. Standard broker commissions apply to employee benefit products, though no specific contract value or detailed pricing terms are disclosed in this informational document.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-RFI-2602AM Invitation Requirements .pdf |
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RFI-2602AM Questions & Answers
Question
1. What is the current compensation structure being paid to the incumbent consulting firm—fee based, commission based, or a hybrid? Is there a preferred or recommended compensation structure that Gwinnett would like to move toward going forward?
2. What enrollment support services are currently being provided (e.g., group meetings, virtual support, call center, on site presence)? Is Gwinnett seeking one on one enrollment support for employees, and if so, for which populations?
3. How is FMLA and leave management being handled currently, internal resources or third party administrator? If outsourced, which TPA/carrier?
4. What level of actuarial and financial analysis is Gwinnett currently receiving (e.g., forecasting, multi-year projections, benchmarking), and where does Gwinnett feel additional insight is needed?
Answer
1. Commission. The preferred structure is commission with a cap on compensation, but open to other alternatives.
2. Virtual support as well as on site presence for a few large meetings each year. No.
3. Internal but looking to outsource and/or TPA model.
4. Forecasting and benchmarking / Additional insight is needed on plan design changes and the forecast for the changes. Annual benchmarking and industry standard that is specific to K12 and organizations of similar size.
Question
If the department greenlights a solicitation, what would be the estimated timeframe for procurement?
Answer
At this time, this is a Request for Information only.
Question
Does the department also have an estimated contract value for this solicitation?
Answer
For information purposes only, we have approximately 24,000 benefit eligible employees. Standard broker commissions apply to some employee benefit products.
Question
Is there a current vendor providing this service? If so, could you please provide the current contract documents/information?
Answer
Yes. This Request for Information is issued solely to obtain information from vendors, therefore, question request is not applicable.
Question
1. How is the district currently meeting communication needs in the areas outlined? What services are being sought in this area?
2. What services are currently being used by the district for assistance during the enrollment process? What services are being sought in this area?
3. What is current compensation and how is it structured?
Answer
1. Current provider handles creation of all communication materials for employees. All creation of communication materials including any compliance related communication.
2. Communication materials as well as a liaison between the vendors for file feeds. Communication materials, vendor liaison for file feeds, vendor liaison for troubleshooting.
3. Current compensation is commission based.
File details come from the government source that posted it. Updated .