RFB-RC-2025-019 Pillow Block Bearings-Fully Assembled

The County of Rockland's Department of General Services is conducting a Request for Bid (RFB-RC-2025-019) for Pillow Block Bearings-Fully Assembled, seeking to procure three specific pillow block bearings from Dodge Industrial Co., LTD or an approved equivalent manufacturer. The procurement requires two different bearing types: one non-expansion/fixed and one expansion, with three units requested for each type. Vendors must be an authorized distributor with a minimum of three years of experience supplying these parts and must provide a manufacturer's brochure with detailed specifications. The bid requires comprehensive documentation including a Certificate of Experience, which mandates vendors document at least five past projects completed within the last three years. Submissions are due by 3:00 PM on Tuesday, February 25, 2025, and can be submitted electronically through the Empire Procure Connect's Submission Portal or at the Rockland County Purchasing Department. Delivery of the bearings is required within 10 days after receipt of order to the Rockland County Sewer District No. 1, with a contract term of one year and the option for four additional one-year renewals.

The procurement includes multiple set-aside provisions and compliance requirements, particularly targeting small, minority, and women-owned businesses. Bidders must complete extensive disclosure documentation, including an Affidavit of Non-Collusion, Annual Disclosure of Political Contributions, and certifications regarding Iran Divestment Act Compliance and Boycott, Divest and Sanctions (BDS) Activities. The county will award the contract to the lowest responsive and responsible bidder, with evaluation criteria emphasizing vendor experience, documentation completeness, and compliance with federal and state regulations. Vendors must provide insurance certificates, workers' compensation documentation, and demonstrate adherence to equal employment opportunity standards. While a specific budget range is not explicitly stated, the bid includes a manufacturer's percentage discount clause for additional bearings and replacement parts, allowing flexibility in potential contract value. The procurement also incorporates federal contract provisions, indicating potential federal funding sources and requiring vendors to comply with comprehensive regulatory standards across multiple government domains.