Request for quote - ductile iron poles

Northern Wasco County People's Utility District (NWCPUD) is conducting a Request for Quote (RFQ) for the procurement of ductile iron power poles, specifically seeking 90 poles of varying classes and lengths. The required poles include 3 units of 35' Class 3, 58 units of 40' Class 3, 18 units of 45' Class 3, 9 units of 50' Class 3, and 2 units of 60' Class 3. Vendors must provide detailed material specifications, test reports, and standard engineering documents, with all submissions to include a completed Exhibit B form and a bid bond. The poles must meet stringent technical requirements, including compliance with American National Standards, ASTM International, and National Electrical Safety Code standards. Evaluation criteria will consider both cost and delivery date, as the timing will impact district project start dates. Key deadlines include questions due by February 4, 2025, with district responses by February 6, 2025, and quotes due by February 20, 2025, at 2:00 p.m. PST. The board review of award recommendations is scheduled for March 4, 2025, with contract execution planned for March 11, 2025.

There are no specific set-aside designations or restrictions on vendor participation mentioned in the documentation. The awarded vendor must deliver all poles to NWCPUD's yard at 2345 River Rd, The Dalles, OR 97058, under Delivered Duty Paid (DDP) terms. A bid bond equal to five percent of the total bid amount is required, and suppliers will be responsible for the cost of return or disposal of any poles that do not meet specifications. The poles must feature specific technical requirements, including a stainless steel face plate with identification information mounted 5 feet above ground line, ceramic epoxy coating for the embedded portion, and direct embedment at 10% of pole length plus 2 feet. While a specific budget range is not explicitly stated, vendors must provide unit pricing for each pole size and include freight charges in their submission. Delivery will be accepted Monday through Thursday between 8:00 am and 2:30 PM, excluding holidays, with the supplier bearing responsibility for meeting all specified technical and delivery requirements.