01 - ITB - Ductile Iron Poles.pdf

Request for Quote

Issued: 1/20/2025

Qualified organizations are invited to submit an electronic quote that meets the requirements described herein no later than February 20, 2025, by 2:00 p.m. PST to the following email address:

purchasing@nwascopud.org

OR

Hardcopy documents can also be submitted to:

MATERIAL PURCHASE: DUCTILE IRON POLES

ATTN: PURCHASING DEPARTMENT

NORTHERN WASCO COUNTY PEOPLE’S UTILITY DISTRICT

2345 RIVER ROAD

THE DALLES, OR 97058

This Request for Quote (RFQ) does not commit Northern Wasco County People’s Utility District, “the District” to award a contract or pay any costs incurred in the preparation of a quote responsive to this request. The District reserves the right to accept all or part of any quote or to cancel in part or in its entirety this Request for Quote. The District further reserves the right to accept the quote that it considers to be in the best interest of the District.

Summary

Northern Wasco County People's Utility District (hereinafter called "District") issues this Request for

Quote soliciting the material purchase for power poles for Ductile Iron Poles.

Timeline The following table outlines the expected solicitation and selection timeline:

Milestone Date

RFQ Release 1/20/2025

Site Visit or Pre-Bid Meeting N/A

Respondents Questions Due 2/4/2025

Answers to Respondents Questions on or before 2/06/2025

Quotes due 2/20/2025 @ 2:00 pm

Recommendation of award reviewed by Board 3/4/2025

Contract Executed 3/11/2025

Project Description and Scope of Work

The work associated with the Project is located in or near the towns of The Dalles, Dufur, and Tygh

Valley within Wasco County, Oregon.

The Scope of Work may include but is not limited to:

1. Delivered Duty Paid (DDP) Ductile Iron Poles

a. Qty: 3

i. 35’ CLASS 3

b. Qty: 58

i. 40’ CLASS 3

c. Qty: 18

i. 45’ CLASS 3

d. Qty: 9

i. 50’ CLASS 3

e. Qty: 2

i. 60’ CLASS 3

The delivery date will impact the start date of District projects. The District may make the award decision based on cost and/or delivery date.

Deliverables

The awarded vendor shall DDP all poles to NWCPUD’s yard located at 2345 River Rd, The Dalles, OR

97058. All power poles are to meet or exceed the specification included in Exhibit A. Any poles delivered to the District’s yard that do not meet the specifications will be returned to or disposed of at the cost of the supplier.

Quote Content Summary

In summary, each Quote must meet all of the following to be considered for acceptance by the District:

• Fill out all highlighted cells in Exhibit B.

• Provide completed Exhibit C bid bond.

• Provide material specifications, test reports, and standard engineering documents.

• List any deviations from any of the RFQ documents in Exhibit B.

Submission

Submit questions via email to:

Purchasing@nwascopud.org

NWCPUD will not host a pre-quote meeting.

The District may reject any or all submissions if the District deems doing so would be in the public’s interest.

Once a submittal is selected, the District will determine if they desire to enter negotiations for a final

Contract. Final project related matters will be negotiated during this period to the satisfaction of the

District. Contractor shall provide certificates of insurance listing NWCPUD as additionally insured on liability coverages, except professional liability if included, with respect to activities performed under the contract.

Any entity responding to this solicitation shall do so at its sole expense.

This solicitation is being conducted pursuant to procedures set forth in the District’s Procurement

Policies; the Oregon Revised Statutes, Chapter 279B Public Contracting - Public Procurements; and OAR

137-047.