Request for Proposal - Radio Simulcast Enhancements

Rusk County, Wisconsin, is seeking proposals for a comprehensive radio simulcast system enhancement project through a Request for Proposal (RFP) issued on February 12, 2024. The procurement aims to upgrade the county's existing two-way radio system by replacing critical communication infrastructure, including dispatch equipment, in-squad mobile radios, repeater equipment, coax, temperature-controlled equipment shelters, and antennas across four existing sites and a new "South West" tower site. Key deliverables include 20 Motorola APX8500 All Band HP Mobile Radios, five dual-head variants, five APX 4000 P25 Portable Radios, 25 Guardian Analog Vehicular Repeaters, three Avtec Scout Dispatch Operator positions, five outdoor temperature-controlled cabinets, and four conventional VHF digital Consolettes. The project requires vendors to propose both microwave and fiber backhaul network solutions with redundant paths, including comprehensive documentation such as tower load studies, system block diagrams, and coverage maps. Vendors must submit proposals by March 8, 2024, at 12:00 PM, with questions accepted until February 28, 2024, and directed to Captain George Murray. Evaluation criteria will likely include technical capabilities, coverage reliability, equipment specifications, and overall system design.

The RFP does not explicitly specify set-aside designations or restrictions on respondent types. Vendors must demonstrate significant experience in public safety simulcast radio system projects, providing references from three recent similar implementations. The existing infrastructure requires complete system integration, with the county mandating removal and disposal of old equipment and installation of new technology. Pricing is structured in progressive payments: 10% upon proposal acceptance, 40% upon equipment delivery, 40% upon installation and system activation, and 10% upon final system acceptance. Vendors must include comprehensive support, including three years of 24/7 radio service, maintenance, end-user training, and all necessary FCC licensing and fees. Insurance requirements are substantial, including $1,000,000 general liability, statutory workers' compensation, $1,000,000 professional liability, and $1,000,000 automobile liability. While specific budget ranges are not disclosed, the comprehensive nature of the project suggests a significant capital investment in modernizing the county's communication infrastructure.