Request for information relative to the process of electronic lien and title recording services

The State of New Hampshire, specifically through the Department of Administrative Services' Bureau of Purchase and Property, is issuing a Request for Information (RFI 2025-468) for Electronic Lien and Title Recording Services targeting Belknap County and potentially other counties statewide. The procurement seeks to gather market intelligence about electronic lien recording capabilities, with a specific focus on liens related to unpaid taxes and real estate deeds and easements. The RFI requests comprehensive pricing information for various transaction types, including an estimated 200,000 annual lien transactions, 50,000 new lien notifications, 16,000 electronic lien transfers, 10,000 lien release notifications, and 5,000 each of print title requests and title corrections. Key objectives include understanding potential cost savings opportunities, identifying additional service providers, and exploring technological solutions to current manual transmission processes. The RFI has a strict timeline, with the last day for questions being February 10, 2025, and responses due by February 18, 2025, at 11:00 AM EST. Vendors are expected to provide detailed pricing structures, including transaction fees, annual service fees, and county recording fee considerations.

The RFI does not explicitly define set-aside designations or restrict respondent types, suggesting open competition among vendors specializing in electronic lien and title recording services. The state currently has an existing contract for these services, with price escalation identified as a significant challenge. The procurement aims to understand the current market landscape, particularly noting that only 6 of 10 New Hampshire counties currently process electronic recorded collection liens, and these are primarily through manual transmissions without API interface capabilities. While no specific budget range is provided, the substantial transaction volumes suggest a potentially significant contract value. The state has clarified that participation in this RFI is not mandatory for potential participation in subsequent Request for Proposal (RFP) or Request for Bid (RFB) processes. Responses must be submitted through the state's purchasing website at das.nh.gov/purchasing/vendorresources.aspx under the "Bid and Proposals" section, with the purchasing agent for this opportunity being Carrie Martin.