REQUEST FOR BID For Kitchen Equipment

The Madison Metropolitan School District (MMSD) Food & Nutrition Department is seeking competitive bids for kitchen equipment to be delivered to Whitehorse Middle School, with Request for Bid (RFB) 4047 released on March 29, 2019, and proposals due by April 12, 2019, at 2:00 PM Central Standard Time. The procurement encompasses a comprehensive range of food service equipment, including three-compartment sinks, hand sinks, work tables, mobile shelving units, hot serving counters, tray and flatware carts, freezer and cooler shelving, and optional equipment such as an open-air refrigerated merchandiser and combi oven. Bidders must provide unit pricing that includes all shipping and freight costs, with MMSD qualifying for governmental and educational discounts. The district will award the contract to the lowest responsive and responsible bidder, evaluating proposals based on criteria including relative quality, financial responsibility, vendor experience, delivery time, and contract compliance. Delivery of all equipment is scheduled between June 24, 2019, and July 19, 2019, with strict delivery hours of 7:00 AM to 3:00 PM, excluding July 3 and 4, 2019. All equipment must carry a minimum one-year manufacturer's warranty against defects.

The procurement opportunity appears open to all vendors who can meet the district's comprehensive requirements, with specific emphasis on affirmative action and equal opportunity compliance. Non-exempt vendors must either present an approved Affirmative Action Plan or adopt MMSD's Affirmative Action & Equal Opportunity Policy Statement. Vendors are required to maintain worker's compensation insurance and commercial liability insurance with a minimum coverage of one million dollars. While no specific set-aside designations are mentioned, the district clearly values diverse and responsible vendors. Communication regarding the RFB must be directed to Mick Howen, Director of Administrative Services, and the contract will be administered by Steve Youngbauer, Director of Food & Nutrition. Although specific budget ranges are not disclosed, the bid documents suggest flexibility in awarding contracts, with the district reserving the right to award by individual line items or as a complete package to a single vendor. The comprehensive nature of the equipment list and the optional items indicate potential for a significant procurement investment in upgrading the Whitehorse Middle School's food service infrastructure.