Rental of 26' Foot HD Projection Screen for Summer Movie Nights

The City of Yonkers in Westchester County, New York, is seeking competitive quotations for the rental of seven 26-foot HD projection screens for an outdoor summer movie event series. The procurement, identified as RFQ 2025-00007793, requires vendors to provide complete projection screen rentals that include setup, removal, cable cords, and sound equipment for events accommodating 100 people. Screenings are planned for each Friday during July and August 2024 at various park locations throughout Yonkers. The quote submission deadline is Wednesday, April 9, 2025, at 11:00 AM EST, with work expected to commence immediately after award. Evaluation criteria will include pricing, availability, lead time, and overall best value for the City, with specific attention to vendors' ability to meet comprehensive technical requirements and insurance standards.

Bidders must possess robust insurance coverage, including Worker's Compensation, Employer's Liability, Commercial General Liability (minimum $2,000,000 aggregate), and Automobile Liability (minimum $1,000,000 per occurrence). While no specific set-aside designations for disadvantaged enterprises are mentioned, contractors must comply with New York State prevailing wage laws and obtain necessary trade licenses. Vendors are required to provide a certificate of insurance naming the City of Yonkers as an additional insured. Although a precise budget range is not specified, the solicitation emphasizes firm, fixed unit pricing that includes shipping and delivery. Potential contractors should note that prices cannot be adjusted after submission, and the City reserves the right to make awards based on what best serves its interests, considering factors beyond pure cost.