RFQ 2025-00007793 Outdoor Movie Events.pdf

BUREAU OF PURCHASING, CITY OF YONKERS, ONE LARKIN CENTER, 3RD FL, YONKERS, NY 10701

REQUEST FOR QUOTATION - This Is Not an Order

April 4, 2025 REF. NO: RFQ 2025-00007793

TO: Prospective Bidders 2PAGES

All price quotes must be firm, i.e., no price adjustments are allowed. All quotes are deemed F.O.B. Destination. The City of Yonkers conducts business on a purchase order basis. Invoices are to be submitted after delivery of goods or services. NOTE: The New York State Tax Law exempts the City of Yonkers from the payment of sales and use taxes on all purchases – tax exemption numbers are not issued to governmental entities. The Tax Law states that vendors are not required to collect tax when they are presented with the City’s official Purchase Order or Contract document.

Estimated Start of Work Quote Not Later Than F. O. B.

ASAP WEDNESDAY APRIL 9, 2025 at 11am est DESTINATION

NOTICE TO CONTRACTOR: If this work involves the employment of laborers, workmen, or mechanics under Articles 8 or 9 of the NYS Labor Law, the Contractor and its Subcontractors (if any) must pay these employees at least the Prevailing Wage rate and supplements, and these employees may not work more than the number of hours and days as set forth by the NYS Department of Labor per the Labor Law. The current NYS Prevailing Wage Schedule can be found at http://wpp.labor.state.ny.us/wpp/publicViewPWChanges.do?method=showIt. Plumbing and Electrical contractors must be licensed by the Trades Licensing Division of the Westchester County Clerk (914-995-2657). Bidder warrants under penalty of perjury that it’s Quote was arrived at independently and without collusion aimed at restricting competition. Any resultant contract shall be construed in accordance with the laws of the State of New York. The Contractor will be required to provide at his own cost and expense any and all safety devices as may be required by the Project Manager. All work must comply with applicable Federal, State, and local laws, rules, and regulations.

Contractor shall be responsible for removal of all waste material from the job site and for its lawful disposal. The Contractor shall, on a daily basis, thoroughly clean and keep clean the work site, all roadways, sidewalks, and other indoor and outdoor areas in connection with this Work. Insurance:

Required coverage: A) The Contractor shall provide Worker's Compensation Insurance and Employer's Liability Insurance as required under the New York State Worker's Compensation Law. B) The Contractor shall maintain Commercial General Liability Insurance (combined single limit-bodily injury and property damage) in the minimum amount of $2,000,000 in the general aggregate, $1,000,000 per occurrence, $1,000,000 products/completed operations aggregate; Automobile Liability (combined single limit-bodily injury and property damage) in the minimum amount, of $1,000,000 per person each occurrence for bodily injury, $100,000 per occurrence property damage in the following coverage’s-comprehensive, owned, hired, and non-owned with a company or companies licensed in New York State with an A or better Best Rating. The Certificate of Insurance for the above coverage must include the YONKERS Contract or Purchase Order number, bear a notation evidencing a minimum of 30-day cancellation notice or notice determined by NY Insurance Law §3426 and by the insurance policy to YONKERS, and include the City of Yonkers/Yonkers Public Schools/Board of Education as additional insured. It must also include a waiver of subrogation in favor of the City of Yonkers.

RETURN QUOTATION VIA EMAIL TO: kerri.schoenherr@yonkersny.gov - Office Tel.: 914-377-8056

LOCATION OF WORK: VARIOUS PARKS THROUGHOUT YONKERS, NY

SCOPE OF WORK: 2025 FILM SERIES EACH FRIDAY DURING JULY AND AUGUST 2024. RENTAL OF 26’ HD PROJECTION SCREEN TO INCLUDE SCREEN FOR 100 PEOPLE. PRICE TO INCLUDE SETUP & REMOVAL, CABLE CORDS & SOUND SET UP AT 6:00 PM- LOCATIONS TO BE

ANNOUNCED.

Delivery Required Quote Not Later Than F. O. B.

ASAP WEDNESDAY APRIL 9, 2025 at 11am est DESTINATION

CERTIFICATION OF NON-COLLUSION: Vendor warrants under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition. GOVERNING LAW: The resultant contract shall be construed in accordance with the laws of the State of New York. If item on NYS or NYS county contract, list contract number and expiration date.

Requirements for this Quotation: Quotations must be submitted on attached form only to:

Kerri.Schoenherr@YonkersNY.gov. Unit prices must be fixed and firm at the time of the award and must include shipping and delivery. Items are subject to review by the City of Yonkers. Please provide lead time. In addition to price, The City reserves the right to make this award based on availability/best lead time if deemed in the Best Interest of the City. List if items are covered on Contract- IE: NYS, Omnia, NCPA, Sourcewell –list Full Unit Cost in “List Price”, List Contract Discounted in “Unit Price”; List Total Discounted Price Extension in “Total”.

item qty u/m Description Unit price Total

7 EA

FILM Series from -7-11-2025 thru 8-22-25- (7) Rentals of a 26’ Foot HD Projection Screen- Price includes: HD screen for 100 People at (7) Locations - Setup & Removal -All events start at dusk - set up time is at 6:00 PM - Locations to be announced **Rain Date Guarantee**

TOTAL $

Lead Time / availability in calendar days _____________________________days ARO

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http://wpp.labor.state.ny.us/wpp/publicViewPWChanges.do?method=showIt mailto:Kerri.Schoenherr@YonkersNY.gov

QUOTATION: (To be entered by Contractor) The undersigned CONTRACTOR, with a complete understanding of the aforementioned requirements, specifications, and the existing conditions at the Work Site (if required), and having inspected the Work Site (if required) and having become familiar with all conditions likely to be encountered affecting the cost and scheduling of the work, and having a complete understanding of the work specifications and insurance requirements hereby offers the amount set forth below as fu ll compensation for all costs and expenses of completing the work in accordance with the terms, conditions and specifications presented herein and at the site inspection (if required), including, but not limited to all labor, materials, tools, equipment, overhead, fees and profit.

Price in figures: $_______________________________________________________________________________________________

Price in words: $_______________________________________________________________________________________________

Availability to Start Work __________________________________________________________________________________

CONTRACTOR Date: _________Telephone No:__ _________________Fax No:____________________________________

Legal Name of Company___ _____________________Federal ID #_ ____________________

Address __________________________________________________

Name of person quoting (please print) ___________ Title: ________________________________

Signature ________________________________________________E-Mail _ ______________________