Removal and installation of HVAC at D2 Headquarters

The West Virginia Department of Transportation, through its Purchasing Division, is seeking bids for the removal and installation of an HVAC system at District Two Headquarters in Huntington, West Virginia. The procurement is a Centralized Request for Quote (CRFQ DOT2600000030) with McKinley Architecture and Engineering serving as the project architect. Vendors must demonstrate significant experience, specifically having completed at least five projects with a minimum budget of three million dollars and possessing a valid contractor's license. The project requires comprehensive HVAC system replacement, with substantial completion expected within 365 working days from the notice to proceed. Key procurement dates include a mandatory pre-bid meeting on October 14, 2025, at 1:00 pm, technical questions due by October 23, 2025, at 10:00 am, and bid submissions due on November 4, 2025, at 1:30 pm. Evaluation will be based on the lowest qualified responsible bidder, considering the base bid and any accepted alternates. Vendors must submit a Contractor Qualifications Statement, provide detailed vendor references, and comply with specific documentation requirements including a Drug Free Workplace Affidavit and Bid Bond.

The solicitation includes provisions for potential preferences, particularly for small, women-owned, or minority-owned businesses. Vendors must register prior to contract award, with a $125 fee if applicable, and demonstrate compliance with state licensing requirements. The project offers reciprocal preference for non-resident vendors and includes special considerations for disadvantaged enterprises. While specific budget details are not explicitly stated, the initial construction budget is set at $11,600,000, with the architect's contract fixed at $650,260. The procurement includes comprehensive insurance requirements, with vendors needing to maintain at least $1,000,000 in Commercial General Liability and Automobile Liability Insurance. Funding will be provided through the West Virginia Department of Transportation, with the agency retaining ten percent from each progress payment and making monthly payments based on a contractor-submitted allocation schedule. The project will involve renovating DMV spaces, relocating offices, and creating new accessible public restrooms, with the total project managed by McKinley Architecture & Engineering.