RECS RFP Design for Deferred Maintenance at MCF-Oa

The Minnesota Department of Administration's Real Estate and Construction Services (RECS) is requesting proposals for full architectural, mechanical, and electrical engineering design services for deferred maintenance projects at Minnesota Corrections Facility–Oak Park Heights in Stillwater, with proposals due July 30, 2026 by 12:00 Noon CT. Addendum #1, posted June 25, revises critical dates: mandatory site visit pre-registration deadline is Monday, July 13, 2026; mandatory site visit is Tuesday, July 21, 2026 at 10:00 a.m. at 5239 Osgood Avenue North, Stillwater, MN 55082; questions due Wednesday, July 22, 2026 at 3:00 p.m. CT (answers by Friday, July 24 at 3:00 p.m. CT). Only firms or persons attending the mandatory site visit will be considered for selection.

A 12 percent preference applies to Certified Targeted Group, Economically Disadvantaged businesses, and veteran-owned small businesses if applicable. Successful consultant must be registered in Minnesota as an Architect, Engineer, Landscape Architect, or Land Surveyor.

The scope covers design services for four deferred maintenance projects: hot water and hot water recirculating piping replacement, backup chiller upgrades, campus-wide tuck pointing and caulking, and campus-wide roof evaluation. Per the Asset Preservation Study, the five priority projects total approximately $2.95 million in construction costs. Design services delivery spans report and assessment phase, schematic design and design development, construction documents, bidding phase, construction administration with periodic on-site observation, and post-construction phase.

The anticipated contract term runs September 1, 2026 through August 31, 2028, with an option to extend an additional three years in increments determined by the state. Compensation is submitted via Exhibit B (Fee Proposal) as a percentage of budgeted or estimated construction cost, with reimbursable expenses limited to printing, plans, postage, and long-distance telephone calls. The state reimburses only for completed and accepted work.

Evaluation uses a 100-point best-value scale: key persons and specialists (20 points), work illustrating qualifications (20 points), approach and methodology (30 points), fee proposal (30 points). Insurance requirements: workers' compensation, commercial general liability $2 million per occurrence, commercial automobile liability $2 million, and professional/technical errors and omissions coverage $2 million per claim with $50,000 deductible maximum. Facility access requires completion of Application packet for facility access via SWIFT and submission to Kurt Heideman at kurt.e.heideman@state.mn.us at least 5 business days in advance of site visit. Contact Samantha Hicks at 651-201-2389 or Samantha.Hicks@state.mn.us for questions.