RECS_RFP_Design_for_Deferred_Maintenance_at_MCF-Oa.pdf
PDF 29 KB Posted
- Solicitation number
- 2000018451
- Issued by
- Washington County, Minnesota
About this file
This is a Request for Proposal (RFP) addendum issued by the Minnesota Administration Department for full architectural, mechanical, and electrical engineering design services. The project, identified as RECS Project #78OP0042, seeks design documents for deferred maintenance projects at the Minnesota Correctional Facility–Oak Park Heights located in Stillwater, Minnesota. The RFP was originally posted on June 23, 2026, at 8:00 AM with a submission deadline of July 30, 2026, at 12:00 PM. Addendum #1 was posted on June 25, 2026, with revised RFP dates. The contract involves a single line item for design services delivery to the facility located at 5329 Osgood Avenue North, Stillwater, Minnesota 55082-1117, with a due date of July 1, 2026. Prospective bidders must be registered as either a bidder or supplier to participate, and bidders are required to attend a bidders' conference or review all posted materials prior to submission.
Respondents must submit multiple exhibits including a Fee Proposal (Exhibit B), Qualifications Proposal (Exhibit C), Workforce and Equal Pay Declaration (Exhibits E & E1), Certification Regarding Lobbying (Exhibit F), and Affidavit of Noncollusion (Exhibit I). Optional exhibits include a Veteran-Owned/Service-Disabled Veteran-Owned Preference Form (Exhibit M) and a Resident Vendor Form (Exhibit O). The RFP encourages participation from small businesses and disadvantaged business enterprises certified under Minnesota's Small Business Procurement Program, with inquiries directed to the Office of Equity in Procurement. All bidders must accept the sample contract terms and conditions, provide proof of insurance in amounts specified in the RFP, and demonstrate they are registered as a bidder or supplier. The currency for all bids is U.S. dollars, with no alternative currency accepted. Questions should be directed to Samantha Hicks at the Minnesota Administration Department, 651-201-2389 or Samantha.Hicks@state.mn.us.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP_Public_Design_18451_Addendum_01.pdf | ||
| Exhibit_A1_AP_Study.pdf | ||
| Exhibit_A2_Chiller_Information.pdf | ||
| Application_Access_Packet_MCF.pdf | ||
| RFP_Public_Design_18451.pdf | ||
| RFP_Public_Design_18451_Addendum_02.pdf | ||
| Exhibit_B_Deferred_Maintenance.docx | DOCX document | |
| Exhibit_C_Deferred_Maintenance.docx | DOCX document |
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Text version
Event Description Addendum #1 has been posted and ready for review. Revised RFP dates.
RECS Project #78OP0042 - RFP for full Architectural, mechanical, and electrical engineering design services to prepare design documents for maintenance projects at the Oak Park Heights Facility located in Stillwater, MN MN. See attached RFP for additional details.
General Comments
- See attached RFP, Application for Access, Exhibit A1 & A2, Exhibit B and Exhibit C documents
Complete the following Exhibits:
Exhibit B - Fee Proposal Exhibit C - Qualifications Proposal Exhibit E & E1 - Workforce and Equal Pay Declaration Exhibit F - Certification Regarding Lobbying Exhibit I - Affidavit of Noncollusion If applicable: Exhibit M - Veteran-Owned/Service-Disabled Veteran-Owned Preference Form If applicable: Exhibit O – Resident Vendor Form
- Addendum #1 posted 06/25/2026
General Questions Question Response Do you agree with performing work as described in Exhibit A - Scope of Work?
Yes
Response Comments
Complete and attach Exhibit B - Fee Proposal
A file attachment is required to satisfy this question.
Response Comments
Complete and attach Exhibit C - Qualification's Proposal
Event Details
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018451 Sell RFx 1 Event Round Version 1 1 Event Name RECS RFP Design for Deferred Maintenance at MCF-Oa Start Time Finish Time 06/23/2026 08:00:00 07/30/2026 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
A file attachment is required to satisfy this question.
Response Comments
Complete and attach Exhibit E & E1 - Workforce and Equal Pay Declaration Page
A file attachment is required to satisfy this question.
Response Comments
Complete and attach Exhibit F - Certification Regarding Lobbying
A file attachment is required to satisfy this question.
Response Comments
Complete and attach Exhibit I - Affidavit of Noncollusion
A file attachment is required to satisfy this question.
Response Comments
If applicable, complete and attach Exhibit M - Veteran Owned Preference Form
A file attachment is required to satisfy this question.
Response Comments
If applicable, complete and attach Exhibit O - Resident Vendor Form
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018451 Sell RFx 2 Event Round Version 1 1 Event Name RECS RFP Design for Deferred Maintenance at MCF-Oa Start Time Finish Time 06/23/2026 08:00:00 07/30/2026 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
A file attachment is required to satisfy this question.
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018451 Sell RFx 3 Event Round Version 1 1 Event Name RECS RFP Design for Deferred Maintenance at MCF-Oa Start Time Finish Time 06/23/2026 08:00:00 07/30/2026 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Do you accept the Terms and Conditions set forth in the sample contract? If no, detail all exceptions.
Yes
Response Comments
If awarded, will you provide proof of insurance in the amounts outlined in the attached RFP? If no, detail those exceptions.
Yes
Response Comments
Name, Title, e-mail and phone number of individual who prepared the response.
Response Comments
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018451 Sell RFx 4 Event Round Version 1 1 Event Name RECS RFP Design for Deferred Maintenance at MCF-Oa Start Time Finish Time 06/23/2026 08:00:00 07/30/2026 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018451 Sell RFx 5 Event Round Version 1 1 Event Name RECS RFP Design for Deferred Maintenance at MCF-Oa Start Time Finish Time 06/23/2026 08:00:00 07/30/2026 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: 78OP0042 DEFERRED MAINT MCF-OPH
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018451 Sell RFx 6 Event Round Version 1 1 Event Name RECS RFP Design for Deferred Maintenance at MCF-Oa Start Time Finish Time 06/23/2026 08:00:00 07/30/2026 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018451 Sell RFx 7 Event Round Version 1 1 Event Name RECS RFP Design for Deferred Maintenance at MCF-Oa Start Time Finish Time 06/23/2026 08:00:00 07/30/2026 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: 78OP0042 DEFERRED MAINT MCF-OPH
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MCF-OAK PARK HEIGHTS
5329 OSGOOD AVE N
STILLWATER MN 55082-1117
United States
Quantity: 1 Due Date: 07/01/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018451 Sell RFx 8 Event Round Version 1 1 Event Name RECS RFP Design for Deferred Maintenance at MCF-Oa Start Time Finish Time 06/23/2026 08:00:00 07/30/2026 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018451 Sell RFx 9 Event Round Version 1 1 Event Name RECS RFP Design for Deferred Maintenance at MCF-Oa Start Time Finish Time 06/23/2026 08:00:00 07/30/2026 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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