Records Center Scanners IFB

The State of Illinois, through the Illinois Department of Transportation (IDOT), is issuing an Invitation for Bid (IFB) for the procurement of leased desktop and flatbed scanners and associated maintenance services for its Records Center located in Springfield, Illinois. The IFB seeks a vendor to deliver, set up, test, and provide ongoing maintenance for 19 desktop scanners and 5 flatbed scanners. The initial contract term is 3 years with a 1-year renewal option. Bids are due by September 30, 2021 at 9:00 am, and the contract will be awarded to the lowest responsive and responsible bidder. Vendors must meet specific technical requirements for the scanners, including CIS image sensor type, 1.25mm document thickness, and 600dpi optical resolution, with a daily duty cycle of 100,000 pages. Questions and answers are due by September 22, 2021 and should be directed to Sarah Kurmann.

This solicitation does not include any small business, minority, women, or veteran-owned business participation goals. The contract may be partially or fully funded with federal dollars, and contractors who hire qualified veterans or ex-offenders may be eligible for tax credits. The total award amount is $297,030.28, and the contract was previously awarded to Xerox Corporation as the lowest responsive and responsible bidder. There were no unsuccessful bidders for the prior contract.