SPO Signed Notice of Award_25.pdf

Notice of Award Form

State of Illinois Chief Procurement Office Notice of Award V.22.1

Agency and Awarded Vendor Information

Description:

Records Center Scanners IFB

Bid Number: 22-494DOT-FINAD-B-24917 Agency: Illinois Department of Transportation

Vendor Selected for Award: Xerox Corporation

Line Item Description:

The Illinois Department of Transportation seeks a vendor to provide the following leased equipment & maintenance for a total 3-year initial term and 1-year renewal term. Vendor must deliver, setup, test, and provide ongoing maintenance of the scanners throughout the term of the lease and maintenance agreement for the Records Center located at 2100 Eastdale Avenue, Springfield, IL 62703. Nineteen (19) Desktop Scanners and Five

(5) Flatbed Scanners.

Total Award Amount $297,030.28 Number of unsuccessful bidders/offerors 0

Terms (Add Renewal Terms as appropriate) Length Value

Initial Term 3 $272,285.28

Renewal Term 1 $24,745.00

Add Renewal Term 1,2,3 Delete Renewal Term

Farm Leases and Concessions

Value to the State:

Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)

Value to the Vendor:

Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)

Business Enterprise Program/Veterans Business Program

Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6)

% of VBP Per Utilization Plan: 0 % of BEP Per Utilization Plan: 0

List each bidder or offeror's name

Total bid amount

The name(s) of the certified BEP firm(s) identified in the bidder's or offeror's submitted utilization plan

The bid's Amount awarded to certified BEP firms identified in the utilization plan

The Percentage of the bid's amount awarded to certified

BEP firms identified in the utilization plan

*NA indicates that the offeror's pricing remained sealed.

State of Illinois Chief Procurement Office Notice of Award V.22.1

Add Row Delete Row

Agency Contact Contact Name: Sarah Kurmann Telephone Number: 217-785-2411

Email Address: Sarah.Kurmann@illinois.gov Fax Number: n/a

Street Address: 2300 S. Dirksen Parkway City: Springfield

State: Illinois Zip Code: 62764

SPO Written Determination for Contract Award Decision

General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.

Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.

Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.

Renewal - The contract is a renewal in accordance with the terms of the existing contract. The award decision is based on justification presented by the purchasing agency's justification.

Other:

Signature Field Date:

State of Illinois Chief Procurement Office Notice of Award V.22.1 Page of Agency and Awarded Vendor Information Terms (Add Renewal Terms as appropriate) Length Value Initial Term Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6) List each bidder or offeror's name Total bid amount The name(s) of the certified BEP firm(s) identified in the bidder's or offeror's submitted utilization plan The bid's Amount awarded to certified BEP firms identified in the utilization plan The Percentage of the bid's amount awarded to certified BEP firms identified in the utilization plan *NA indicates that the offeror's pricing remained sealed.

Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364

Records Center Scanners IFB