REBID IDOT Gasoline, Diesel, Biodiesel

The Illinois Department of Transportation (IDOT) is seeking a vendor to supply gasoline, diesel, and biodiesel fuel for its District 6 location in Virginia, Illinois, specifically in Champaign County. The procurement, identified as Bid B-46969, requires the selected vendor to deliver various fuel types including Diesel #1, Diesel #2, bio-diesel, diesel winter additive, conventional gasoline, unleaded gasoline, and ethanol. Fuel deliveries will be made F.O.B. Destination into storage tanks, with expected delivery times of 2 days after order receipt, between 9:00 AM and 3:00 PM Monday through Friday, excluding state holidays. Pricing will be determined by a bid differential applied to the daily Data Transmission Network (DTN) Energy FastRacks' lowest posted price for fuel on the delivery date, with an estimated base fuel price of $4.00 per gallon. Vendors must submit electronic bids through the BidBuy platform by April 9, 2025, and all bids must remain firm for 90 days from the opening date, with evaluation criteria focusing on responsiveness, responsibility, and price.

The solicitation includes specific set-aside provisions and restrictions, with emphasis on small business participation and potential opportunities for minority and veteran-owned businesses. Bidders must complete a Business Enterprise Program/Veterans Small Business Program Utilization Plan and demonstrate compliance with Illinois procurement laws. Vendors are required to have an active State of Illinois Vendor Registration Number and submit comprehensive documentation, including a Vendor Disclosure form and tax identification information. While a specific contract value is not explicitly stated, the procurement allows for potential contract expansion to include additional locations or tank ownership changes. Subcontractors are permitted, but there are limitations on subcontracting to ensure primary vendor performance. Funding for the contract is subject to state appropriation, and the state reserves the right to reject any or all bids and negotiate contract terms. Successful vendors must meet stringent fuel quality standards, including ASTM requirements with specified minimum cetane and octane ratings.