REBID IDOT Gasoline, Diesel, Biodiesel

The Illinois Department of Transportation (IDOT) is seeking vendors to furnish and deliver bulk fuel for its Virginia, Illinois location through a competitive bid process (Solicitation B-45739). The procurement specifically covers the supply of Diesel #1, Diesel #2, bio-diesel fuel products, and diesel winter additive. Vendors must provide comprehensive pricing based on the Data Transmission Network (DTN) Energy FastRacks' lowest posted price plus a bid differential per gallon on the day of delivery, with estimated fuel prices at $4.00 per gallon for bidding purposes. Delivery requirements mandate that fuel be delivered within two days after order receipt, between 9:00 AM and 3:00 PM Monday through Friday, excluding state holidays. The contract has an initial term of four years with a maximum total term not exceeding ten years. Bidders must submit all required documentation electronically through the BidBuy system, including vendor disclosures, offer documents, and contract materials. The bid opening is scheduled for January 2, 2025, with bids required to remain firm for 90 days from the opening date.

The procurement includes provisions for small business participation, with a $15 Minority Contractor Initiative fee required for contracts over $1,000. Vendors must maintain specific insurance coverage, including $1,000,000 per occurrence for General Commercial Liability and Auto Liability, as well as Worker's Compensation Insurance as mandated by law. Participation is open to vendors registered with the Illinois Procurement Gateway, who must complete comprehensive disclosure forms revealing potential conflicts of interest, current state contracts, and business operations. The solicitation may be partially or totally funded with federal funds, and there is a domestic product preference in effect. Vendors must certify compliance with various state requirements, including authorization to conduct business in Illinois, Illinois Department of Human Rights certification, and disclosure of any debarments or legal proceedings. While no specific budget range is explicitly stated, the contract covers fuel delivery for IDOT's Virginia, Illinois location, suggesting a potentially significant procurement opportunity for qualified fuel suppliers.