Real Estate Research, Consulting and Related On Call Services

This is a Request for Proposals (RFP) issued by the Urban Flood Safety and Water Quality District in Multnomah County, Oregon, seeking qualified firms to provide real estate research, consulting, and related on-call services to support capital projects under the District's Capital Improvement Program and the Portland Metro Levee System (PMLS). The District is seeking a single prime consultant with demonstrated expertise in real property acquisition, complex title research, utility relocation coordination, right-of-way services, and easement negotiations to serve on an as-needed, task order basis. Key deliverables and services include specialized title research and historic rights analysis, strategic real estate advisory services, real property appraisal services, acquisition and negotiation support, utility relocation coordination, condemnation support, and community engagement across approximately 150 properties impacted by the PMLS project. Required qualifications include Oregon Business Registry Number or Oregon Business License, Oregon-licensed appraisers, active Oregon Real Estate Agency broker licenses for those engaging in real estate activities, and specified insurance coverage including commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), professional liability ($1,000,000 per claim/$2,000,000 aggregate), commercial automobile liability ($1,000,000), workers' compensation, and umbrella liability ($1,000,000). Proposers should assemble multidisciplinary teams with subconsultants while maintaining a single point of accountability. Evaluation criteria include Team Structure and Key Personnel (15 points), Understanding of Requested Services and Approach (25 points), Proposer Experience & Work Samples (35 points), Fee Structure & Rates (15 points), and Demographics/Community Outreach/Environmental Sustainability (10 points), with potential interviews for top-ranked proposers. Critical deadlines include the pre-proposal conference on April 7, 2026, via Microsoft Teams; question deadline of April 15, 2026, at 4:00 p.m. PST; proposal due date of April 24, 2026, at 2:00 p.m. PST via OregonBuys; Notice of Intent to Award on May 11, 2026; Board approval on May 21, 2026; and contract kickoff on June 1, 2026.

The RFP does not specify set-aside designations or restrictions limiting participation to particular business classifications or disadvantaged enterprise categories. No incumbent vendors or current contractors are identified in the procurement documents. Proposers must integrate with the District's existing infrastructure and the Portland Metro Levee System project framework, which encompasses 13,000 acres across four cities with 27 miles of levee and 12 pump stations across six project sections with design phases at 30%, 60%, and 90% completion scheduled through 2028 and construction packages beginning October 2027. The contract will be awarded as a single, non-exclusive agreement for a five-year term with renewal options. Compensation will be structured based on hourly rates for professional staff, with subcontractor and expense markups capped at 5%, and individual task orders will establish specific not-to-exceed budgets. The total anticipated contract value has a not-to-exceed compensation cap of $5,600,000 for the entire five-year period, with the District's local cost share for real estate acquisitions budgeted at $12,802,000, relocation and utilities at $23,877,000, and a federal cost share comprising 65% of total project costs.