PMLS Overview Real Estate Support Services RFP_April 2026.pdf

Portland Metro Levee System

(PMLS)

Real Estate Support Services RFP Pre-Proposal Conference – April 2026 Purpose: Overview of Project, Scope, and Consultant Expectations

Purpose of Pre-Proposal

• Provide overview of the PMLS project and real estate needs

• Clarify scope of services and expectations

• Highlight key risks, priorities, and timelines

• Answer questions to support strong proposals

About the District

• Regional flood protection system 13,000 acres across 4 cities 27 miles of levee 12 pump stations ~40 employees

• Modernized under ORS 550

• Expanded role: water quality, habitat, resilience

A History of Flooding

PMLS Overview

• Why project exists

• Scale + importance

• Federal partnership (USACE)

PMLS Objectives Reduce flood damages, threats to life safety, and risk to critical infrastructure

Increase resilience and reliability of the system and the awareness of flood risk

Improve operability and decrease flood response and recovery time

This project also addresses key vulnerabilities and needs for FEMA accreditation

Make 30% of the levees stronger and more reliable.

Increase the level of protection for the western part of the flood management system to reduce failure and to prevent overtopping and levee breaches.

Build a new levee and floodwall where the ad-hoc levee railroad embankment failed in 1948, destroying the City of Vanport.

The Portland Metro Levee System project includes 19 improvements that will:

Fill in low spots where overtopping poses a risk.

Replace or upgrade 3 outdated pump stations which move water from behind the levees out of the system and prevent internal flooding.

Improve access to back-up power for 6 critical pump stations.

PMLS TIMELINE & KEY MILESTONES

Onboarding

Strategic Acquisition Planning

• Roadmap for board engagement

• Rerack real estate and relocations tracking systems

Acquisitions Execution

• Gap Analysis

• Continue acquisition process for High Risk Instruments

Support of Attorneys Opinion of Compensability Gap analysis

• Real Estate Working

Group Kickoff

Acquisitions Execution

• Gap Analysis

• Begin at-risk acquisition of High Risk Instruments

Support of Attorneys Opinion of Compensability Gap analysis

• Real Estate Working

Group Kickoff

FSD will enter into Project Partnering (Construction) Agreement with the U.S. Army Corps of Engineers

• Real estate acquisitions no longer at risk

Acquisitions Execution

• As plans move towards 90%, high volume of acquisitions expected

Levees and floodwall work

• 30% designs -Most designs, approx.

end of CY2026

• 60% designs - Most designs, approx. Q3 CY2027

• 90% designs - Most designs, approx. Q3 CY2026

• Construction

• Package 1 – October 2027

• Package 3 – October 2029

• Package 4 – January 2029

• Package 6 – January 2031

• Package 7 - January 2029

Pump station work o 30% designs -January 2027 o 60% designs -June 2027 o 90% designs -August 2028 o Final plans/specs

Package 2 – March 2028 Package 5 – September 2028 o Construction Package 2 – January 2029 Package 5 – October 2029

PMLS Real Estate in Context of Total Project Costs

Local cost share - Real Estate, $12,802,000 , 7%

Local cost share - Relocations &

Utilities, $23,877,000 , 13%

Local cost share - Cash to the USACE, includes PED costs, $26,697,250 , 15%Federal cost share, $117,698,750 , 65%

The PMLS Cost Share - January 2026 Estimate

Nature of the Work What Makes This Work Complex

• Multi-parcel acquisitions across active urban area

• Legacy and incomplete property records

• Utility conflicts and relocations

• Coordination with federal, state, and local partners

• Integration with design + construction sequencing

Vanport Section (PEN 1)

Spot fill and widen existing levee. Add gravel to levee base.

Construct a new levee and connect to the new floodwall.

Build a floodwall that connects the new levee to the existing floodwall.

Relocate and raise the railroad underpass flood closure.

Add a four-season maintenance path on levee.

Add back-up power source to pump station.

Add band of concrete between road and floodwall to prevent scour/failure in event of overtopping flows.

Replace existing floodwall. Add permanent flood closures.

Delta Park (PEN 2) Raise levee by 1-1.5 ft and replace roadways (Bridgeton Rd.)

Spot fill levee.

Add back-up power source to pump station.

Extend and raise floodwall.

Widen and spot fill existing levee.

Add gravel to the levee.

Replace pump station and add back-up power source.

Raise levee by 3-4 ft and replace roadway (Marine Dr.)

Add back-up power source to pump station.

Increase levee height by up to 2 ft.

Replace pump station and add back-up power source.

Middle Columbia Slough (MCDD West)

Widen and spot fill existing levee.

Add gravel toe drain to the levee.

Blue Lake

Fairview Lake

Upper Columbia Slough (MCDD East)

2021 completed work-in-kind: replaced trash rake and added back-up power source to pump station.

Su nd ial R oa d

NE 223 rd Ave.

Salmon Creek (SDIC)

Raise levee by 4-6 ft.

Widen levee to address potential vulnerability.

Raise levee low spot by 4 ft.

Elevate and replace pump station with additional capacity and add back-up power source.

PMLS Project FootprintPMLS Project Footprint

PMLS Gantt Chart

Roles & Responsibilities

USACE Role

• Defines needs

• Design drives real estate plan District Role

• Executes ALL real estate work

• Acquisition, title, relocation

• Delivers certifiable rights

Current Status

Where We Are

• Gap analysis complete

• Survey nearing completion

• Footprint largely defined

Where We Need Help

• Title complexity

• Acquisition strategy

• Utility coordination

• Scaling implementation

Scope of Services

Core Services

• Title research & historic rights analysis

• Real estate due diligence

• Acquisition & negotiation

• Appraisals

• Documentation

Strategic & Advisory

• Acquisition strategy

• Risk identification

• Coordination across disciplines

Utility Coordination

• Identify conflicts

• Coordinate with providers

• Align with construction sequencing

Programmatic Support

• Process development

• Documentation

• Board/executive support

Delivery of Services

• On-Call Contract

• Task Order Based

• Multiple Concurrent

Assignments

• Responsive (1–2 days)

• Proactive risk identification

• High-quality deliverables

• Coordination across teams

Performance Expectations

What We're Looking For

Strong Proposals Will Demonstrate:

Experience with complex infrastructure projects

Title reconstruction expertise

Utility coordination experience

Ability to manage schedule-driven work

Clear, organized approach

Procurement Process

Timeline

OregonBuys

Questions through Nicole

No outside communication

Questions?

Mark Wilcox, PMLS Senior Project Manager mwilcox@urbanfloodsafetyor.gov

Amber Ayers, Project Manager | Senior Planner aayers@urbanfloodsafetyor.gov