Re-Bid Vehicle Leasing

The City of Providence, Rhode Island, specifically the Inspections and Standards Department, is seeking a vehicle leasing contract through a Request for Proposals (RFP) for two fully electric medium-sized SUV passenger vehicles. The procurement is structured as a 36-month lease, with proposals due on November 4, 2024, by 2:15 PM. Vendors must submit two copies of their proposal to the Department of the City Clerk, with evaluation criteria including written proposal response (15%), service delivery approach (20%), contract completion history and experience (30%), and total proposal cost (35%). Qualified vendors must provide comprehensive details about their company, specific vehicle lease specifications, and customer service commitments. The RFP requires completion of a detailed questionnaire, with pricing based on the 36-month lease term and excluding loaner vehicle costs. Prospective bidders have until October 25, 2024, at 2:00 PM EST to submit any questions regarding the RFP. The City reserves the right to adjust the number or type of vehicles leased based on their operational needs.

The procurement includes a Minority and Women's Business Enterprise (MBE/WBE) program with a 20% combined participation goal, which may provide opportunities for disadvantaged business enterprises. Bidders will be required to submit additional supplemental documentation after the initial bid, including business tax ID, proof of insurance, and a certificate of good standing from the Rhode Island Secretary of State. While specific budget ranges are not explicitly stated in the documentation, the RFP indicates that cost will be a significant factor in vendor selection, comprising 35% of the evaluation criteria. The contract is specifically for Providence County, with the City seeking professional vendors capable of providing high-quality vehicles at an affordable price. Interested vendors must demonstrate their capability to meet the City's vehicle leasing requirements through a comprehensive proposal that addresses all aspects of the RFP, including technical specifications, service delivery, and pricing structures.