RE-BID-ITB-Janitorial Services-La Grande DMV

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB #S-73000-00014309) for janitorial services at the La Grande DMV facility located at 3014 Island Ave in La Grande, Oregon. The procurement seeks one contractor to provide comprehensive cleaning services for a 1,224 square foot facility, including both hard floor and carpeted areas, with services to be performed three times per week on Monday, Wednesday, and Friday between 6:00 p.m. and 6:00 a.m., excluding state holidays. Required services include daily tasks such as vacuuming, sweeping, spot cleaning, sanitizing surfaces, emptying trash, and maintaining various building areas, as well as weekly, monthly, and annual periodic maintenance like floor waxing, carpet cleaning, and air grill washing. Bidders must have a minimum of three years' experience providing similar services and submit three references for comparable contracts completed within the last three years. The bid is due by July 24, 2025, with a non-mandatory walkthrough scheduled for July 18, 2025, requiring interested bidders to contact Walter Lowell at (541) 523-4355 to schedule an appointment by July 17, 2025. Evaluation will be based on the lowest responsible bidder, with ODOT applying a 5% preference for Oregon-based goods and services.

The procurement encourages participation from diverse businesses, including minority, women, emerging small, and veteran-owned businesses. Bidders must be registered in the OregonBuys eProcurement system and submit all required documentation electronically through that platform. The contract is structured for a four-year term with the potential to extend up to an additional four years, for a maximum total contract duration of eight years. Contractors must provide comprehensive insurance, including workers' compensation, commercial general liability, and automobile liability insurance, with specific coverage limits. The successful bidder will be responsible for providing all tools, equipment, and cleaning supplies, with a requirement to use environmentally-friendly cleaning products meeting Green Seal and UL certifications. While the total annual cost is not explicitly stated, the contract includes a pricing structure with monthly unit prices for standard tasks and separate line items for periodic services. Contractors must also comply with background check requirements, maintain facility security, and adhere to strict performance standards, with repeated failures potentially resulting in contract termination.