00014309 Exhibit E Task Breakout Checklist.docx
DOCX document 29 KB Posted
- Attached to
- RE-BID-ITB-Janitorial Services-La Grande DMV
- Solicitation number
- S-73000-00014309
- Issued by
- Umatilla County, Oregon
About this file
This document is a comprehensive Task Performance Checklist for Daily Janitorial Services for the Oregon Department of Transportation (ODOT), detailing specific cleaning and maintenance requirements across multiple service frequencies. The checklist outlines daily (Monday, Wednesday, Friday), weekly (Friday), monthly (1st week), and periodic (twice and once per year) janitorial service tasks for kitchen, break room, conference room, interior building, and office areas. Tasks include vacuuming carpets, sweeping and mopping floors, sanitizing surfaces, cleaning appliances and fixtures, dusting furniture and building surfaces, and performing building security checks.
The document provides a structured format for contractors to document completed tasks, with spaces for recording time in/out, date, and signature, and allows ODOT on-site coordinators to review and approve work performance. Periodic services include more extensive maintenance such as wet scrubbing and waxing non-carpeted floors, carpet cleaning, washing air grills and light fixtures, and cleaning window blinds. The checklist serves as a quality control mechanism, ensuring consistent and thorough cleaning standards are met across different service intervals, with built-in accountability through daily documentation and review processes.
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Other files
| File | Type | Posted |
|---|---|---|
| Preliminary BID_TAB~23.xlsx | XLSX spreadsheet | |
| 00014309 EXHIBIT A - Statement of Services.docx | DOCX document | |
| 00014309 Sample Contract-REBID.docm | DOCM document | |
| 00014309 Bid Cover Sheet REBID.pdf | ||
| 00014309 LaGrande ITB-REBID-REVISED.pdf | ||
| 2025 COC - Notice of Intent to Award Design RFQ.pdf |
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Text version
EXHIBIT E. TASK PERFORMANCE CHECKLIST
DAILY JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
| TASKS |
| COMPLETED |
(Contractor)
APPROVED
(ODOT)
| YES |
| NO |
DAILY SERVICES – (Monday, Wednesday and Friday)
Kitchen, Break Room and Conference Rooms
Vacuum Carpet (traffic areas)
Sweep and Dust Mop Non-Carpeted Floors
Spot Clean Sink, Countertops, Cupboard Doors, Tables and Chairs
Spot Clean Exterior of All Appliances
Clean and Sanitize Door Handles and Light Switches
Spot Clean
Arrange Furniture
Carpet and Upholstery Maintenance
Empty Trash and Recycling Receptacles, Replace Liners
Interior Building and Office Areas
Vacuum Carpet (traffic areas)
Sweep and Dust Mop All Non-Carpeted Floors
Clean and Sanitize ALL Door Handles and Light Switches
Spot Clean
Arrange Furniture
Clean Entrance Door Glass
Carpet and Upholstery Maintenance
Empty Trash and Recycling Receptacles, Replace Liners
Building Security
Building Security Check
Set Alarm
| Contractor: |
| Time In |
| Time Out |
Date:
Signature:
ODOT:
| Work Reviewed and Approved (Check One): |
| YES |
NO
Date:
Signature:
ODOT Communication:
Janitorial Communication:
WEEKLY JANITORIAL SERVICE –TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
| TASKS |
| COMPLETED |
(Contractor)
APPROVED
| YES |
| NO |
WEEKLY SERVICES – (Friday)
Kitchen, Break Room and Conference Rooms
Vacuum Carpet
Damp Mop Non-Carpeted Floors
Clean and Sanitize Sink, Countertops, Cupboard Doors, Tables, and Chairs
Clean and Sanitize Exterior of All Appliances
Interior Building and Office Areas
Vacuum Carpet
Damp Mop All Non-Carpeted Floors
Building Security
Building Security Check
Set Alarm
| Contractor: |
| Time In |
| Time Out |
Date:
Signature:
ODOT:
| Work Reviewed and Approved (Check One): |
| YES |
NO
Date:
Signature:
ODOT Communication:
Janitorial Communication:
MONTHLY JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
| TASKS |
| COMPLETED |
(Contractor)
APPROVED
| YES |
| NO |
MONTHLY SERVICES (1st week of the Month)
Kitchen, Break Room and Conference Rooms
Descale Sinks
Dust Furniture (without disturbing any papers)
Dust Building Surfaces, Ceilings, Walls, Corners, Window Sills, Table Bases and Light Fixtures
Interior Building and Office Areas
Clean Sneeze Guards
Damp Mop and Spray Buff Non-Carpeted Floors
Dust Furniture (without disturbing any papers)
Dust Building Surfaces, Ceilings, Walls, Corners, Window Sills, Table Bases and Light Fixtures
Building Security
Building Security Check
Set Alarm
| Contractor: |
| Time In |
| Time Out |
Date:
Signature:
ODOT:
| Work Reviewed and Approved (Check One): |
| YES |
NO
Date:
Signature:
ODOT Communication:
Janitorial Communication:
PERODIC SERVICES (2X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
| TASKS |
| COMPLETED |
(Contractor)
APPROVED
| YES |
| NO |
PERIODIC SERVICES
2-TIMES PER YEAR (April and October - AS REQUESTED)
Interior Building and Office Areas
Wet Scrub and Wax ALL Non-Carpeted Floors
Carpet Cleaning
Building Security
Building Security Check
Set Alarm
| Contractor: |
| Time In |
| Time Out |
Date:
Signature:
ODOT:
| Work Reviewed and Approved (Check One): |
| YES |
NO
Date:
Signature:
ODOT Communication:
Janitorial Communication:
PERODIC SERVICES (1X PER YEAR) JANITORIAL SERVICE – TASK SUMMARY AND CHECKLIST
INSTRUCTIONS TO CONTRACTOR: Contractor will be responsible for supplying and completing this checklist every day that service is provided under the Contract. Check off each Task completed. Fill-in the date, time in, time out and sign in the appropriate space at the bottom of the page. Leave the checklist in a location specified by the On-Site Coordinator.
INSTRUCTIONS TO ODOT ON-SITE COORDINATOR: Check-off whether the Tasks performed meet the requirements of the Performance Standards. For any task that does not meet requirements, provide comments at the bottom of the page. Date, sign and send to the Contract Administrator.
| TASKS |
| COMPLETED |
(Contractor)
APPROVED
| YES |
| NO |
PERIODIC SERVICES
1-TIME PER YEAR (October – AS REQUESTED)
Interior Building and Office Areas
Vacuum and Wash ALL Air Grills
Wash ALL Light Fixtures
Clean Window Blinds and Other Window Coverings
Building Security
Building Security Check
Set Alarm
| Contractor: |
| Time In |
| Time Out |
Date:
Signature:
ODOT:
| Work Reviewed and Approved (Check One): |
| YES |
NO
Date:
Signature:
ODOT Communication:
Janitorial Communication:
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