Re-Bid Bus & Fleet Painting, Graphics Design & Decal Services

Gallup-McKinley County Schools (GMCS) in McKinley County, New Mexico is issuing Invitation to Bid (ITB-2026-42GH) to establish a firm fixed-price indefinite quantity contract for specialty bus and fleet painting, graphics design, and decal services to be provided on an as-needed basis. The procurement seeks vendors capable of delivering custom painting services, vinyl wrap installation and removal, graphics design, decal installation and removal, and minor repair work on school buses and fleet vehicles from manufacturers including Bluebird, Dodge, Ford, General Motors, Jeep, International, Mopar, and Toyota. Bidders must demonstrate a minimum three-year business history and establish satisfactory performance records, maintain adequate inventory of parts, paint, and decals, provide one-year warranties on all services and workmanship, obtain liability insurance naming GMCS as additional insured, and ensure all work is performed by factory-trained, master, and/or certified applicators. Pricing must be submitted as fixed hourly rates for specialty painting and design installation services with material pricing submitted separately, and vendors are strongly preferred if capable of vehicle delivery and pickup from the GMCS facility located at 700 S Boardman, Gallup, New Mexico 87301. The bid closing date is May 6, 2026, at 2:00 PM local time, with sealed bids to be submitted electronically through the GMCS eBidding platform at https://gmcs.bonfirehub.com; a pre-proposal conference is scheduled for April 28, 2026, at 10:00 AM (MDT) via Microsoft Teams or Zoom and is recommended but optional. The contract term runs from the date of award through June 30, 2027, with options to renew for nine additional one-year periods, and all bid prices must remain firm for a minimum of forty-five days following submission.

Vendors responding to this solicitation may qualify for New Mexico resident preference benefits if they submit a valid Resident Preference Certificate from the New Mexico Taxation and Revenue Department, and resident veteran businesses with prior year revenue of $3 million or less may receive a 10% preference discount on the procurement. The solicitation documents do not identify any incumbent vendors or current contractors, nor do they specify any existing contracted infrastructure or technology that requires integration. GMCS reserves the right to make multiple awards to different vendors to provide service for various vehicle manufacturers and specialties, and performance, payment, and fidelity bonds may be required on awards of $5,000 or more. All services require prior approval from the designated GMCS Contract Administrator and a valid signed purchase order before commencement, with no material to be shipped or services rendered without a valid purchase order number. The specific award value or budget range is not disclosed in the solicitation documents; however, as an indefinite quantity contract with quantities representing estimated average yearly usage with no guaranteed purchases, the actual contract value will depend on the district's demand for services throughout the contract term.