R00B6600195 - Vehicle Equipment Adaptation Prescription Agreement (VEAPA) for DORS Client (CS #26-05)

Maryland's Division of Rehabilitation Services is soliciting bids for vehicle equipment adaptation services for a single DORS client (CS #26-05) under IFB R00B6600195, with proposals due July 13, 2026 and a pre-bid conference scheduled for June 26, 2026 at 9:00 a.m. Eastern Time via Google Meet.

The scope requires a qualified contractor to furnish and install all adaptive equipment necessary to accommodate an individual with functional limitations due to disabilities, enabling safe vehicle operation. The contract is structured as an Invitation for Bids with evaluation based on price competitiveness, contractor qualifications, and ability to meet the client's specific adaptive needs.

The sample contract establishes an effective date of October 2025 with an initial term and provisions for no-cost extensions of up to one-third of the base term if unspent funds remain available. Payment will be made within thirty days of invoicing (or fifteen days for Small Business Reserve contracts) via electronic funds transfer. The contract incorporates the IFB, the contractor's bid and technical proposal, a contract affidavit, and a fixed price ceiling not to exceed the contractor's quoted amount. Liquidated damages are $29.74 per calendar day for failure to deliver supplies or perform services within the specified timeframe.

Standard Maryland compliance requirements apply, including conflict-of-interest certification, nondiscrimination obligations, prompt-pay provisions, and data confidentiality and security obligations under the Non-Disclosure Agreement. Contractor personnel must display company identification badges on state premises. The contract is funded through federal vocational rehabilitation program funds and subject to Maryland law.

References documenting comparable vehicle adaptation services within the timeframe specified in the solicitation are required. Bidders must also submit a Bidder-Offeror Information Sheet, a contract affidavit, a bid proposal affidavit, and a list of current or prior state contracts from the preceding five years. Jeremy Wilson is the Procurement Officer.