Addendum 2_Pre-Bid Conference Confirmation.pdf

This addendum is a pre-bid conference confirmation document issued by Maryland's Division of Rehabilitation Services under IFB R00B6600195 for Vehicle Equipment Adaptation and Prescription Agreement (VEAPA) services for a single DORS client (CS #26-05). The addendum confirms that the pre-bid meeting is scheduled for Friday, June 26, 2026, at 9:00 AM Eastern Time via Google Meet. Proposals are due July 13, 2026. The contract requires a qualified contractor to furnish and install all adaptive equipment necessary to enable safe vehicle operation for an individual with functional limitations due to disabilities. The contract incorporates a fixed-price ceiling not to exceed the contractor's quoted amount, with an effective date of October 2025, and allows for no-cost extensions of up to one-third of the base term if unspent funds remain available.

Payment will be made within thirty days of invoicing via electronic funds transfer, with liquidated damages assessed at $29.74 per calendar day for failure to meet delivery or performance deadlines. The contract is funded through federal vocational rehabilitation program funds and subject to Maryland law. Bidders must submit a Bidder-Offeror Information Sheet, contract affidavit, bid proposal affidavit, and documentation of current or prior state contracts from the preceding five years, along with references demonstrating comparable vehicle adaptation services experience. Standard Maryland compliance requirements apply, including conflict-of-interest certification, nondiscrimination obligations, prompt-pay provisions, and data confidentiality and security obligations. Jeremy Wilson serves as the Procurement Officer.