Quincy Jennings Elementary Outdoor Walk-in Cooler & Freezer

Quincy Community Schools in Quincy, Michigan is seeking sealed proposals from general contractors for the installation of a prefabricated outdoor walk-in cooler and freezer unit at Jennings Elementary School, located at 1 Educational Parkway. The scope of work includes furnishing all labor, permits, equipment, and materials necessary for the complete installation of a factory-prefabricated walk-in cooler (171 square feet, maintaining +35°F) and walk-in freezer (82 square feet, maintaining -10°F) manufactured by Polar King International or an equal product, construction of a concrete pad foundation (4,000 PSI for equipment, 3,000 PSI for post footings), installation of a covered walkway with treated wood posts and metal roof connecting the school building to the new units, and all associated site preparation work. The equipment specifications require seamless fiberglass construction with 4-inch urethane insulation, factory-installed lighting, magnetic gasket doors with safety release mechanisms, and self-contained refrigeration systems with 208V/60HZ/1PH single-phase electrical connections and R-404A refrigerant. The contractor must obtain all necessary permits, provide supervision, and deliver a one-year warranty on all materials, equipment, and workmanship from the date of official acceptance. Proposals must be submitted via email to rfp@quincyschools.org by June 1, 2020 at 11:00 a.m. local time, with public virtual bid opening occurring at that same time; interested contractors must contact pottsr@quincyschools.org to request access credentials for the bid opening. Site visits can be scheduled by calling Josh at 517-462-1512, and all questions regarding discrepancies or document omissions must be submitted to the architect, S. Allen Design in Coldwater, Michigan, no later than three days prior to the June 1 bid due date. The contract award date is June 15, 2020, with substantial completion required by August 14, 2020, and all proposals remain valid for sixty days from the date of bid opening.

No specific set-aside designations for disadvantaged enterprises or restricted vendor categories are indicated in the procurement documents. All bidders must submit bid security equal to 5% of the base bid and, upon contract award, furnish and pay for Labor & Material Bonds and Performance Bonds, each in an amount equal to 100% of the proposal amount, with bond costs to be included in the total proposal price. Bidders must also submit sworn and notarized statements disclosing any familial relationships between the bidder or its employees and school board members or the superintendent, as well as a sworn and notarized Iran Economic Sanctions Act Form in compliance with Michigan Public Act No. 517 of 2012. The successful bidder will be required to submit payment applications to the architect no later than the second day of each month, with the Owner making payment no later than the twenty-eighth day of the same month; a 10% retention will be withheld from all payments. The contract will be executed on AIA Document 105 Standard Short Form of Agreement between Owner and Contractor, and Quincy Community Schools reserves the right to reject any or all bids, award the contract to other than the low bidder, waive irregularities, and make awards in its best interest. No incumbent vendor, existing infrastructure integration requirements, or specific budget range is disclosed in the procurement documents.