instructions for bidding_5-18-20.pdf
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- Solicitation number
- RFP QCS 200000001780 1
- Issued by
- Michigan
About this file
This is an Instructions to Bidders document issued by Quincy Community Schools on May 18, 2020, for a renovation project. The work includes furnishing all labor, permits, equipment, and materials including supervision for the renovation. Bidders must submit proposals on forms provided by the Architect via email to rfp@quincyschools.org. All proposals remain valid for sixty days from the date of bid opening. Bidders are required to examine bidding documents, visit the site, and fully inform themselves of existing conditions and limitations; site visits can be scheduled by calling Josh at 517-462-1512. Questions regarding discrepancies or omissions in documents must be submitted to the Architect no later than three days prior to the bid due date. The Architect will issue clarifications through Addenda to all general bidders, with no Addenda issued within two days of bid opening. The successful bidder will receive formal notice of award once the Owner determines which bidder will be awarded the contract.
Each bidder must include in their proposal the cost of two surety bonds, each in an amount equal to 100 percent of the proposal: one as security for payment of all labor and materials, and one as surety for faithful performance of the contract. Upon request, bidders must be prepared to submit statements regarding previous experience, references, equipment, subcontractors, organization description, and financial resources. The agreement for the work will be written on AIA Document 105 Standard Short Form of Agreement between Owner and Contractor. Bidders must submit a schedule of values with their application for payment that includes the complete costs of the covered walkway structure. Proposals must include numbers stated in both writing and figures, with the written amount governing in case of discrepancy, and must be signed in longhand with the signer's name, address, and business status.
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Text version
Quincy Community Schools May 18, 2020
Instructions to Bidders
The work included in this proposal consists of furnishing all labor, permits, equipment and materials including supervision for the renovation.
Proposals
To be entitled to consideration, proposal must be in conformance with the invitation for Bids, Instruction to Bidders, Proposal Form, all other documents bound in and referred to as the Specifications and Drawings. All proposals received by the Owner shall remain in effect for a period of sixty (60) days from date of the bid opening.
Clarification of Documents (Agenda)
Should a Bidder find apparent discrepancies in or omissions from the documents or be in doubt as to their true meaning or have any questions regarding any work or material intended, then such Bidder, either General Bidder or Sub-Bidder, shall immediately notify the Architect of such questions not later than three (3) days prior to due date for Bids. The Architect will, if deemed appropriate, clarify or correct such questions by issuance of an Addendum to all General Bidders recorded as having documents in their possession. It shall be the responsibility of the General Bidders to inform their Sub- Bidders and Suppliers of information contained in any Addenda. No Addenda will be issued within two (2) days prior to bid opening.
Neither the Owner nor Architect will be responsible for any oral instructions unless documented by Addenda.
All Addenda issued shall become a part of the Bidding documents and shall be covered in the Proposal by insertion of the Addendum number in the allotted space on the Proposal form.
It shall be understood and agreed that the requirements contained in all documents shall apply to all Addenda items and the general character of the work called for in the Addenda shall be same as originally required for similar work, unless otherwise mentioned and that all incidental work necessitated shall be included.
Instruction to Bidders May 18, 2020 Page Two
Documents
The Contract is made up of the following documents:
a. Addenda (if issued)
b. Invitation for Bids
c. Instructions to Bidders
d. Proposals
e. Performance and Payment Bonds
f. Certificates of Insurance
g. Technical Specifications
h. Detailed Plans
Instructions for preparing Proposals
Proposals shall be submitted on the forms provided by the Architect and shall be emailed to rfp@quincyschools.org. All applicable blank spaces in the form shall be filled
in. Numbers shall be stated both in writing and figures, and in case of discrepancy between the amount stated in writing and the amount stated in figures, the amount stated in writing shall govern. The signatures shall be in longhand. The person signing shall give his name, address, and statues “Individual,” “Partnership” or “Corporation” as well as evidence of his authority to act in behalf of the Bidder.
No oral or telephone proposals will be considered.
Before submitting a proposal, Bidders shall carefully examine the bidding documents, visit the site and fully inform themselves as to all existing conditions and limitations.
Site visits can be scheduled by calling Josh @ 517-462-1512. No additional compensation for the omission of any work, materials, and/or labor required to complete the work in accordance with the contract will be granted due to the Bidder’s failure to conform to these requirements.
Qualification of Bidders
Upon request of the Architect, Bidders shall be prepared to file with him statements setting forth previous experience, references, equipment possessed, list of Sub- Contractors, description of organization, financial resources and such other evidence as may testify to ability to carry out the Contract.
Instruction to Bidders May 18, 2020 Page Three
Guaranty Bonds
Each Bidder shall figure the cost of a surety bond in an amount equal to 100 percent of his proposal as security for payment of all persons performing labor and furnishing materials in connection with the Contract.
Each Bidder shall also figure the cost of a separate surety bond in an amount equal to 100 percent of his proposal as surety for faithful performance of the Contract.
Successful Bidder will be required to furnish and pay for the above-referenced bonds.
Cost to be included in base bid for building.
As such time as the Owner decides conclusively which of the Bidders shall be awarded the Contract, the Owner shall serve the Bidder with a formal notice of award. At that time, the contract shall be considered awarded.
Form of Agreement between the Owner and Contractor
The agreement for the work will be written on AIA Document 105 Standard Short Form of Agreement between the Owner and Contractor.
Schedule of Values
The application for payment shall include a “schedule of values”. The schedule will include the complete costs of the covered walkway structure.
END OF INSTRUCTIONS TO BIDDERS
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