Purchase of Refrigerators for County of Volusia Summer Food Service Program

The County of Volusia, Florida, through its Community Assistance Division, is issuing a Request for Quotation (RFQ) for the purchase of thirty-three (33) refrigerators to support the Summer Food Service Program (SFSP), which provides meals to children at multiple county locations during summer months. The refrigerators must meet minimum specifications including an 18 cubic feet capacity, top-freezer configuration, frost-free operation, and compatibility with standard 120-volt electrical outlets. All pricing must be all-inclusive, encompassing the refrigerator unit, components, freight, delivery, and handling, with no additional charges permitted beyond the quoted price. Delivery is required within May 18-22, 2026, with six designated sites requiring delivery between June 1-4, 2026 due to staffing availability, and all units must be placed inside specified locations with at least 24 hours' advance notification. Vendors must furnish manufacturer warranty documentation providing a minimum of one year of parts and labor coverage, and the County anticipates awarding a Master Agreement for an initial one-year term with options for year-to-year renewal upon mutual written agreement. The RFQ was released on April 15, 2026, with a response deadline of April 30, 2026 at 5:00 pm, and the total quotation cannot exceed $50,000.00, which serves as the County's quotation cap for this procurement. The county's procurement rationale reflects a fiscally responsible shift from seasonal rental arrangements toward equipment ownership, with an anticipated useful life of 12-13 years based on manufacturer specifications.

Respondents must comply with Florida's local preference ordinance, which allows a three percent (3%) preference for qualified local businesses located in Brevard, Lake, Orange, Osceola, Seminole, or Volusia County for at least six months prior to the solicitation closing. All vendors are required to maintain comprehensive insurance coverage, including Workers' Compensation with Florida statutory coverage and waiver of subrogation, Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, and Motor Vehicle Liability insurance with a combined single limit of $300,000, with the County named as an additional insured on all policies. Additional compliance requirements include E-Verify certification, debarment certification, scrutinized companies certifications, drug-free workplace attestation, and human trafficking attestation per Florida Statutes. The County is exempt from Manufacturers' Federal Excise Tax and Florida sales tax, and payment will be remitted within forty-five (45) days from receipt of correct invoices or products. Title and risk of loss shall transfer upon receipt, inspection, and acceptance by the County, with all shipping, insurance, and related costs borne by the vendor. No incumbent vendors or existing infrastructure integration requirements are identified in this procurement, and the total award value is capped at $50,000.00.