Submittal_Form_.pdf
PDF 150 KB Posted
- Solicitation number
- 26-Q-82KO
- Issued by
- Volusia County, Florida
About this file
This is a submittal form for a Request for Quotation (RFQ) issued by the County of Volusia, Florida, Community Assistance Division, for the purchase of thirty-three (33) refrigerators to support the Summer Food Service Program. The refrigerators must meet minimum specifications including an 18 cubic feet capacity, top-freezer configuration, and frost-free operation compatible with standard 120-volt electrical outlets. Delivery is required within May 18-22, 2026, with six designated sites requiring delivery between June 1-4, 2026. The RFQ was released on April 15, 2026, with a response deadline of April 30, 2026 at 5:00 pm. Upon notification of award recommendation, vendors must provide required insurance documentation. The County anticipates awarding a Master Agreement for an initial one-year term with options for year-to-year renewal upon mutual written agreement.
All pricing must be all-inclusive, encompassing the refrigerator unit, components, freight, delivery, and handling, with no additional charges permitted beyond the quoted price, and the total quotation cannot exceed $50,000.00, which serves as the County's quotation cap for this procurement. Vendors must furnish manufacturer warranty documentation providing a minimum of one year of parts and labor coverage. Florida's local preference ordinance allows a three percent (3%) preference for qualified local businesses located in Brevard, Lake, Orange, Osceola, Seminole, or Volusia County for at least six months prior to the solicitation closing. All vendors are required to maintain comprehensive insurance coverage, including Workers' Compensation with Florida statutory coverage and waiver of subrogation, Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, and Motor Vehicle Liability insurance with a combined single limit of $300,000. Payment will be remitted within forty-five (45) days from receipt of correct invoices or products, with title and risk of loss transferring upon receipt, inspection, and acceptance by the County.
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Text version
SUBMITTAL FORM
The undersigned hereby declare(s) that [firm name] ____________________________________ has carefully examined the specifications to furnish the products and/or services detailed in the technical specifications or scope of work and will furnish said product or services according to the specifications or scope of work detailed within this Solicitation.
I hereby certify that I have read and understand the requirements of this Solicitation and that I, as the proposer, will comply with all requirements, and that I am duly authorized to execute this proposal/offer document and any contract(s) and/or other transactions required by award of this Solicitation.
Vendor hereby acknowledges that the submittal has been approved by an authorized signatory with the firm who is authorized to execute contracts/agreements with the County of Volusia.
Vendor further agrees that by submitting the proposal electronically, the authorized signatory does thereby accept and acknowledge use as an official record with Volusia County.
Further, as attested to by below signature, I will provide the required insurance, per the Required Types of Insurance, upon notification of recommendation of award.
The vendor acknowledges that information provided in this Response is true and correct:
Signature / Authorized Signatory
Printed Name
Title Date
Company Name
Full Address
Telephone Fax E-mail Address
Dun & Bradstreet # Federal I.D. #
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