UNSPSC 44111607: Check files

UNSPSC 44111607 Check files, a Commodity code, encompasses the procurement of custom-printed file folders, expandable folders, and associated labeling products — including year labels, numeric strips, and color-coded labels — that state and local jurisdictions purchase for records management and administrative operations. The County of Orange Sheriff-Coroner's recent IFB for file folders and labels illustrates the scope: the county solicited nine distinct product categories including reinforced end-tab folders with custom printing, expandable Barkley folders in multiple expansions, and numeric and color-coded labels, with annual usage spanning 15,000 custom-printed folders, 5,000 expanding folders combined, and variable quantities of label stock. County sheriff and coroner offices, along with other local law enforcement and administrative agencies, issue most opportunities under this code, given the recurring need for evidence storage, case file organization, and personnel records.

The recent activity under this code concentrates in California, with Orange County's March 2026 IFB response deadline representing the most current solicitation. The Orange County procurement included a five percent price preference for Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certified vendors, firm fixed pricing across nine line items, three-year contract terms with renewal options, and a cooperative purchasing provision allowing other governmental and non-profit entities to utilize the same terms. Delivery requirements specified two Orange County locations — the Coroner Division and the OC Crime Lab — with lift-gate delivery capabilities mandated. Qualifying vendors must carry $1 million per-occurrence general liability insurance and submit standard compliance documentation including Certificate of Insurance, W-9, D-U-N-S number, and UEI within seven days of award.