NIGP 61537: File Cases: Jackets, Binder, Storage, Transfer, etc.

NIGP 61537 File Cases: Jackets, Binder, Storage, Transfer, Etc., an Item code, covers the procurement of file folders, labels, and related document storage and organization supplies that state and local governments purchase for records management and administrative operations. The County of Orange Sheriff-Coroner recently solicited custom-printed reinforced end-tab file folders, expandable folders in multiple expansion sizes, year labels in multiple color variations, numeric and color-coded labels, and unlabeled folders with numeric strips through an IFB, illustrating the concrete scope of work under this code—specialized filing products with custom specifications and volume commitments. State and local issuing bodies soliciting under this code include county sheriff and coroner offices, and likely county administrative departments and other law enforcement agencies managing high-volume case files and records. The work involves both standard off-the-shelf folder and label products and custom-printed variants meeting agency-specific specifications and branding requirements.

The County of Orange Sheriff-Coroner issued IFB 0603015801MB on June 25, 2026, with a response deadline of March 26, 2026 at 4:00 p.m. through the County's electronic procurement portal. The procurement spans nine product categories with annual usage ranging from 15,000 custom-printed folders to variable quantities of color-coded labels, with delivery required to two locations—the Coroner Division and the OC Crime Lab—and lift-gate delivery capabilities mandated. The contract term is three calendar years from execution with options to renew for two additional years by mutual written agreement, and includes a five percent price preference for County of Orange Local Small Business or Disabled Veteran Business Enterprise certified bidders, with a maximum preference deduction of $100,000. A cooperative purchasing provision permits other governmental and non-profit entities to use the contract terms at the same pricing, with a two percent administrative rebate on subordinate contract sales paid quarterly to the County.