NIGP 61537: File Cases: Jackets, Binder, Storage, Transfer, etc.

NIGP Item 61537 File Cases: Jackets, Binder, Storage, Transfer, Etc. covers the procurement of custom and standard file folders, expandable storage cases, and associated labeling systems that state and local governments source to support records management and administrative operations across law enforcement, corrections, courts, and general office functions. The code captures both specialized products—such as reinforced end-tab folders with custom printing, color-coded label sets, and year/numeric designation labels—and commodity items including expandable folders and unlabeled storage jackets. Recent solicitations under the code show county sheriff and coroner offices, and likely other law enforcement and administrative agencies within counties and municipalities, sourcing these materials in recurring annual volumes ranging from hundreds to tens of thousands of units per product type to meet ongoing case file, evidence, and document retention requirements.

The County of Orange Sheriff-Coroner issued a competitive IFB (Solicitation 0603015801MB, due March 26, 2026) for file folders and labels encompassing nine product categories—custom-printed reinforced end-tab folders, unlabeled folders with numeric strips, expandable Barkley folders in 3-inch and 5-inch sizes, and multiple label variations—with approximate annual usage of 15,000 custom-printed folders, 5,000 expanding folders combined, and variable quantities of year and numeric labels. The contract term runs three calendar years with a two-year renewal option, and includes a five percent local small business and disabled veteran business enterprise preference with a maximum $100,000 deduction applied at award. The solicitation requires delivery to two locations (the Coroner Division and OC Crime Lab) with lift-gate capabilities, commercial general liability insurance of $1 million per occurrence, and pricing locked in year one with documented cost-increase justification required thereafter. Geographic activity under the code appears concentrated in California based on this recent Orange County opportunity, though the dataset does not support characterization of activity across other states or regions.