NIGP 42592: Visual Filing Systems

NIGP 42592 Visual Filing Systems is an Item code encompassing filing cabinets, shelving units, storage systems, and related organizational equipment that state and local governments procure for records management, evidence storage, and general office use. The code sees activity from a broad range of issuing bodies including counties, municipalities, school districts, and cooperative purchasing vehicles serving multiple jurisdictions. State and local procurement offices use this code when acquiring physical storage infrastructure for police departments, administrative offices, courts, and other government operations that maintain paper or physical records.

Recent activity under the code reflects cooperative purchasing frameworks serving multiple jurisdictions simultaneously. Sourcewell, a Minnesota-based local government cooperative, issued RFP #061626 on May 12, 2026 for Law Enforcement Equipment with a June 16, 2026 response deadline, structured to serve participating entities across Washington state (including Franklin, Grant, Grays Harbor, Chelan, and Yakima counties) and numerous public agencies throughout the United States and Canada. The cooperative model allows jurisdictions to leverage collective buying power while maintaining standardized contracting terms, making this vehicle attractive for vendors seeking to serve multiple government buyers under a single agreement. Submissions were required through the Sourcewell Procurement Portal exclusively, with questions directed to Mari Vielma at rfp@sourcewell-mn.gov or 888-894-1930.