Pumping & Portable Toilet Service

Gallup-McKinley County Schools (GMCS) is seeking bids for a comprehensive Pumping and Portable Toilet Service contract through Solicitation Number ITB-2026-07RB, covering septic services, grease trap cleaning, and portable toilet services across its 35 school facilities in a 4,957 square mile district in New Mexico. The contract will establish a firm fixed price agreement for on-demand services, with a term from award date through June 30, 2027, and potential renewals extending to June 30, 2030. Required services include regular maintenance of septic tanks and grease traps, providing standard and ADA-compliant portable toilets, hand wash stations, and immediate response capabilities. Contractors must offer comprehensive services involving equipment rental, delivery, cleaning, restocking supplies, and maintenance of portable units for students, faculty, staff, and public events. The bid closes on October 30, 2025, at 2:00 PM local time, with electronic submissions required through the district's eBidding platform, and vendors must provide detailed pricing for services within and beyond 10 miles of Gallup's city limits.

The procurement opportunity includes specific preference provisions for New Mexico-based businesses, particularly those owned by resident veterans or Native Americans. Bidders must submit a valid Resident Preference Certificate, with preferences not being cumulative and limited to one type of designation. Contractors must carry $1,000,000 in combined single limit insurance and workers' compensation coverage, and demonstrate compliance with federal, state, and local waste disposal regulations. The district reserves the right to reject bids with unreasonable service rates and will evaluate pricing exclusive of New Mexico Gross Receipts Tax. While no specific budget range is explicitly stated, the contract is structured as an indefinite quantity agreement, meaning actual service volumes may vary. Potential bidders must complete several mandatory forms, including an Acceptance and Disclosures Form, Transmittal Form, and Resident Veteran's Preference Affidavit, with strict requirements for transparency and legal compliance.