9-1.1 Pumping and Portable Toilet Service SOW.pdf

GALLUP-MCKINLEY COUNTY SCHOOLS

P.O. BOX 1318

GALLUP, NEW MEXICO 87305-1318

(505) 721-1000

PUMPING AND PORTABLE TOILET SERVICE

SCOPE OF WORK

ITB-2026-07RB

I. Introduction

A. The Gallup-McKinley County Schools (District) is soliciting for the following on an as needed basis, at various locations throughout the District:

1. Portable chemical toilets, rental and service; and

2. Pumping services of septic and grease traps.

B. The Gallup-McKinley County School District covers an area of approximately 4,957 square miles (see attached map, Appendix “C”), and is one of the 89 public school districts in New Mexico. The District maintains 35 school facilities, bus/motor pool facilities, warehouses, teacher housing units, and other support (non-academic) buildings throughout the district. The GMCS website is www.gmcs.org for more information.

II. Pumping Service (Septic or Grease Traps)

A. The intent of this section of the solicitation is for a Contractor to pump septic or grease traps at locations on an as needed basis.

1. Services to be performed by trained employees using modern, clean tank trucks with all valves, joints, pipe connections, watertight at all times to prevent leakage.

2. Bidders are cautioned that service may need to be performed on active campuses. Contractor to be aware of children and take precautions to safeguard the general public in the performance of the service.

3. Contractor is responsible for disposal of contents. Disposal shall be in accordance with applicable Federal, State, Sovereign, and Local laws.

III. Portable Chemical Toilets, Rental and Service

A. The intent of this section of the solicitation is for a Contractor to provide portable chemical toilets to be utilized by students, faculty, staff and the general public on an as needed basis.

1. Units shall display a record of service clearly identifying personnel performing service and date of service.

2. Units to be provided shall be regular and/or ADA accessible, see Bid Price

Proposal form.

http://www.gmcs.org/

3. Units shall be equipped with a working lock system, “occupied/vacant” indicator, tissue paper holder that is firmly attached to the unit per manufacturers’ specification, seat cover to be hinged and in working order.

Equipment shall be clean free of defects and in working order.

4. Units shall be equipped with hand sanitizer, and able to be operated by pre-school aged students.

5. Units shall be equipped with manufacturer’s standard equipment or replacement parts. Units altered with non-conforming replacement parts will not be accepted, i.e., eye and hook as replacement for locking mechanism.

6. Minor repairs of units will be made on-site when possible. Contractor to repair units within twenty-four hours of being notified of necessary repairs.

Units which cannot be repaired on-site must be exchanged within twenty-four hours.

7. Units which have been overturned shall be righted by the Contractor at no additional cost to the District.

8. The District assumes no liability for theft, vandalism, maintenance or repair.

Units damaged shall be the responsibility of the Contractor.

B. Service

1. For units placed at “long-term” locations, the service schedule shall be mutually agreed upon between the District and the contractor and is subject to change based upon usage.

2. For special events or “short-term” locations, the service will be at minimum, ready for use upon delivery, cleaned, fresh chemical, and fully stocked with supplies (toilet tissue, hand sanitizer, etc.)

a. The District may request additional services which may include multiple service(s) during a specific event (cross country meet), to be charged as per Bid Proposal form.

3. Services to be performed by trained employees using modern, clean tank trucks with all valves, joints, pipe connections, watertight at all times to prevent leakage. Complete service to be provided as requested at time of order (i.e., one time service, twice weekly, etc.)

4. Bidders are cautioned that services may need to be performed on active

5. Unit shall be recharged with fresh chemical solution, capable of eliminating and controlling odors while the unit is in service at temperatures up to 100 degrees Fahrenheit. The chemical solution shall have no flash point, to be non-corrosive, non-vapor irritating to skin and eyes, low or non-foaming, alkali free. Chemical to be non-irritating and pleasant.

6. Units shall be thoroughly cleaned and scrubbed. The toilet seat and urinal area shall be completely disinfected. At time of service, Contractor shall insure toilet tissue is replaced, and hand sanitizer at level to not run out before next service.

7. Contractor is responsible for disposal of contents. Disposal shall be in accordance with applicable Federal, State, Sovereign, and Local laws.

IV. Hand Wash Stations, Rental and Service

A. The intent of this section of the solicitation is for a Contractor to provide portable hand wash stations to be utilized by students, faculty, staff and the general public on an as needed basis.

1. Units shall display a record of service clearly identifying personnel performing service and date of service.

2. Units to be provided shall be regular and/or ADA accessible, to be used by children and adults.

3. Units shall be equipped with a paper towel holder that is firmly attached to the unit per manufacturers’ specification. Equipment shall be clean free of defects and in working order.

4. Units shall be equipped with hand soap and hand sanitizer, and able to be operated by pre-school aged students.

5. Units shall be equipped with manufacturer’s standard equipment or replacement parts. Units altered with non-conforming replacement parts will not be accepted.

6. Minor repairs of units will be made on-site when possible. Contractor to repair units within twenty-four hours of being notified of necessary repairs.

Units which cannot be repaired on-site must be exchanged within twenty-four hours.

7. Units which have been overturned shall be righted by the Contractor at no additional cost to the District.

8. The District assumes no liability for theft, vandalism, maintenance or repair.

Units damaged shall be the responsibility of the Contractor.

B. Service

1. Provide hand wash stations on an as needed basis. Service to include delivery, set-up, rental, cleaning/pumping, paper towels, hand soap, and hand sanitizer.

2. For units placed at “long-term” locations, the service schedule shall be mutually agreed upon between the District and the contractor and is subject to change based upon usage.

3. For special events or “short-term” locations, the service will be at minimum, ready for use upon delivery, cleaned, and fully stocked with supplies (water, paper towels, hand soap, hand sanitizer, etc.)

a. The District may request additional services which may include multiple service(s) during a specific event (cross country meet), to be charged as per Bid Proposal form.

4. Bidders are cautioned that services may need to be performed on active

5. Units shall be thoroughly cleaned and scrubbed. At time of service, Contractor shall insure paper towels are replaced, and water, hand soap, and hand sanitizer at level to not run out before next service.

V. Safety

6. Contractor is responsible for disposal of contents. Disposal shall be in accordance with applicable Federal, State, Sovereign, and Local laws.

A. Contractor shall provide the District SDS sheets for products used in the performance of this contract.

B. Contractor, by submitting a bid, certifies that all chemicals and products used in the performance of this contract shall be used consistent with product labeling.

VI. Responsibilities

A. Contractor

1. Contractor ensures all personnel used in the performance of this agreement shall be properly trained, and fully comply with regulatory requirements.

2. Contractor is responsible for compliance with all laws, regulations for jurisdictions having authority over the service(s) provided in this solicitation.

3. Contractor shall possess all licenses, certifications, or permits for the performance of this agreement.

B. District

1. The District shall contact the Contractor in the event of vandalism, unit turned over, etc.

VII. Insurance

A. Contractor(s) are required to submit proof of insurance with bid submission, including general commercial liability and commercial automobile liability; and Workmen’s Compensation Insurance as required by law. Insurance shall be furnished in the amounts specified in the New Mexico Tort Claims Act (minimum) or as follows:

$1,000,000 Combined Single Limit Workmen’s Compensation as required by statute

B. The Gallup-McKinley County School District shall be named as additional insured on the commercial liability policies within fourteen (14) days of bid award.

C. Certificates, renewals, and notice of cancellation shall be sent to:

VIII. Payment and Taxes

Gallup-McKinley County Schools Procurement Office P.O. Box 1318 Gallup, New Mexico 87305-1318

A. Payment shall be in accordance with §13-1-158, undisputed invoices shall be paid within 30 days after services have been rendered and invoice presented for payment.

B. Taxes

1. Bids submitted shall NOT include New Mexico Gross Receipts Tax or local option. Awards shall be made based on bid prices exclusive of NMGRT.

2. Contractor shall include NMGRT or other applicable taxes at the applicable rate for the area in which the service is being provided.

Pumping And Portable Toilet Service Scope of Work