Public Works Asset Management Replacement

The City of Beaverton, Oregon (Solicitation #26-062) is issuing a Request for Proposal for the replacement of its Enterprise Asset Management (EAM) system to manage public works assets including water mains, sidewalks, street signs, lights, and sewer connections. The procurement seeks a cloud-based asset lifecycle management software suite with GIS-centric capabilities enabling end-to-end visibility and collaboration across the entire asset lifecycle, from capital program planning and construction through asset maintenance and permitting. The system must include real-time visibility dashboards providing actionable insights into project health, budgets, workloads, and asset conditions; mobile-first field operations with offline data collection, GPS-accurate asset location, photo capture, and seamless field-to-office synchronization; and seamless integration with existing tools via APIs. Proposals are due electronically by April 23, 2026, at 2:00 p.m. via the City's e-procurement portal, with the question submission deadline on April 17, 2026, and interviews scheduled for May 8, 2026, if necessary. Evaluation criteria weighted at 100 points include knowledge and experience (10%), project approach and understanding (23%), relevant experience (10%), technology solution (25%), contract price (20%), and Beaverton Equity Procurement Program participation (12%). Contract award is anticipated by June 16, 2026, with services commencing July 1, 2026, and completion required by July 1, 2027, with the contract renewable for up to four additional one-year terms at the City's option due to the hard deadline for sunsetting support of the current Cityworks application.

Proposers must comply with the Beaverton Equity Procurement Program requirements and demonstrate participation through certified disadvantaged business enterprises, including Emerging Small Business (ESB), Minority-owned Business (MBE), Women-Owned Business (WBE), Service-Disabled Veteran-Owned Business (SDV), Disadvantaged Business Enterprise (DBE), and Airport Concessions Disadvantaged Business Enterprise (ACDBE) designations. All prime contractors must disclose subconsultants on Form 1 and obtain written authorization from the Purchasing Agent before replacing, substituting, or adding any subcontractor to the project. The system must integrate with existing City infrastructure including the Springbrook utility billing system and GranetNet sewer inspection systems, and must be capable of maintaining asset catalogs and tracking work orders, inspections, and service requests. Proposers must obtain a City of Beaverton business license prior to work commencement, certify non-discrimination in employment, comply with Oregon Revised Statutes, and submit a 20-page proposal addressing firm background and qualifications, key personnel, proposed technology solution, project approach, relevant experience, and references, along with an EAM Requirements Proposer Response Workbook. No specific budget range or award value is disclosed in the procurement documents; the City will award one contract to the responsible proposer deemed most advantageous and reserves the right to reject any or all proposals and conduct best and final offer negotiations with top-tier proposers.