PSAP Feasibility Study - Request for Proposals (Amended 12/06/24)

The City of Peachtree City, located in Fayette County, Georgia, is seeking proposals from qualified firms to conduct a comprehensive Public Safety Answering Point (PSAP) Feasibility Study through RFP #25-105PFD. The study aims to evaluate three potential options for public safety telecommunications services: continuing collaboration with Fayette County Emergency Communications Center, partnering with a different regional Emergency Communications Center, or establishing a new City Emergency Communications Center. Key deliverables include benchmarking current conditions, analyzing technological feasibility, projecting call volume and staffing needs, developing cost estimates, and recommending organizational structure changes. Proposals are due by 3:00 PM on December 12, 2024, with an expected project completion timeline of nine months from contract award. Evaluation criteria will include firm qualifications, experience, project approach, and pricing, with a not-to-exceed budget of $140,000. The study must comprehensively assess technological infrastructure requirements, including radio systems, 9-1-1 systems, CAD/RMS, GIS/mapping, and L&R systems, with five incremental progress reports and a final in-person presentation to the City Council.

There are no specific set-aside designations or restrictions on responding organizations, though firms without engineering or architectural design capabilities can submit proposals if they demonstrate experience in public safety and communications operations. The current infrastructure involves Fayette County Communications Center serving as the existing PSAP, with Spaulding County ECC as a backup center. Potential proposers should note that while Fayette County may not fully cooperate, required operational data will be accessible through Georgia Open Records Act requests. The study's stakeholders include Fire/EMS, Police, and Public Works departments, with Fire and Police being primary departments for co-presenting findings. Potential locations for a new Consolidated Peachtree Center have been identified within Peachtree City limits, though specific details are not provided. The city will accept fixed-fee proposals with separate reimbursement for travel costs, and while no previous similar studies have been conducted, the project aims to improve current public safety telecommunication services that are perceived as inadequate under the existing county-level arrangement.