Provo City School District - Chromebooks and Management Licenses

Provo City School District, located in Utah County, is conducting an Invitation for Bid (IFB) to procure 3,300 Lenovo 300e Yoga Chromebook Gen 4 devices (Model 82W2002KUS) and 3,300 Google Chrome EDU Perpetual management licenses configured for the provo.edu domain. The Chromebooks feature an 11.6-inch touchscreen convertible display, MediaTek Kompanio 528 processor, 8GB of LPDDR4x memory, 64GB of eMMC storage, Wi-Fi 6 connectivity, and a 47Wh battery with 65W USB-C power adapter; they meet environmental certifications including ENERGY STAR 9.0, EPEAT Gold, and MIL-STD-810H military testing standards. All devices must be delivered FOB Destination to the Provo City School District Auxiliary Services Building at 527 S 1600 W Street, Provo, Utah 84601, with shipping costs included in submitted pricing. The contract will be awarded for an initial one-year term with options to renew for up to four additional one-year terms, and vendors must guarantee pricing for the full one-year initial term. Proposals must be submitted through the Utah Public Procurement Place (Bonfire/Euna) by February 27, 2026, at 2:00 PM MST, with the District reserving the right to award based on lowest combined cost or lowest cost per line item and to make multiple awards. The District also reserves the right to accept model number changes during the contract term if replacement items remain within the solicitation scope, though only the specified Lenovo model will be accepted for this initial procurement.

The procurement documents do not identify specific set-aside designations or restrictions limiting participation to particular categories of organizations, such as disadvantaged or minority-owned enterprises, nor do they reference any incumbent vendors or existing contractors. Vendors responding to this solicitation must comply with all standard terms and conditions, including certification of compliance with anti-boycott provisions under UCA 63G-27 and confirmation that products do not constitute forced labor or restricted foreign technology. All contractors must carry workers' compensation insurance, commercial general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate, and commercial automobile liability insurance of $1,000,000 per occurrence if applicable. The procurement documents do not disclose an estimated award value or budget range; however, the scope indicates procurement of 3,300 units with associated management licenses, suggesting a substantial procurement. Vendors should anticipate that the District will evaluate proposals based on cost competitiveness, with the ability to make multiple awards should multiple qualified vendors meet specifications.