3-Scope of Work 2026 Chromebook Order.docx

This is a Scope of Work document for Provo City School District in Utah, outlining the procurement requirements for an Invitation for Bid (IFB) administered by the Department of Technology. The District is seeking 3,300 Lenovo 300e Yoga Chromebook Gen 4 devices (Model 82W2002KUS) and 3,300 Google Chrome EDU Perpetual management licenses to be delivered to the Auxiliary Services Building located at 527 S 1600 W St, Provo, UT 84601. All Chromebooks must comply with the specified technical requirements, including an 11.6-inch touchscreen convertible display, MediaTek Kompanio 528 processor, 8GB memory, and 64GB storage. The management licenses must be configured for the provo.edu domain. Quotes must be submitted through the Utah Public Procurement Place (Bonfire/Euna) by February 27th, 2026, at 2:00 PM MST. The resulting contract will have an initial term of one year with options to renew for up to four additional one-year terms, during which the District reserves the right to purchase items throughout the full contract period.

Pricing must be submitted as separate line items for the Chromebooks and management licenses with a combined total. Shipping is FOB Destination and must be included in the submitted cost. The District reserves the right to award based on the lowest combined cost or lowest cost per line item and may make multiple awards. Vendors must guarantee pricing for one year. The District may accept model number changes during the contract term if replacement items remain within the scope of the solicitation. Only the specified Lenovo device model will be accepted to maintain inventory consistency.