Provo Airport Landscape Maintenance and Snow Removal Services RFP

Provo City, on behalf of the Provo Municipal Airport, is requesting proposals for year-round landscape maintenance and snow removal services at the airport, with proposals due August 6, 2026 and a mandatory pre-proposal onsite meeting on July 22, 2026 at 11:00 a.m. MST at the Airport View Lounge (2nd Floor).

The scope encompasses weekly lawn mowing during growing season, semi-annual tree and shrub trimming, weed control, seasonal cleanup, and irrigation system maintenance across designated airport landscaped areas; and snow removal and ice mitigation for all parking lots and designated access routes with clearance required no later than two hours following snow event end, supported by 24/7 winter coverage. Bidders must demonstrate a minimum of three years of comparable experience, provide three references from similar contracts within the past five years, and hold all required Utah licenses and certifications including pesticide/herbicide applicator licenses. Equipment and staffing capability must be documented.

The initial contract term is two years beginning September 1, 2026, with renewal options for up to three additional one-year terms. Proposals must provide monthly pricing for landscape maintenance, hourly rates for additional work and emergency call-outs, and per-event snow removal pricing with itemized deicing material costs. A bid bond of 5% of total bid amount and a performance bond of 100% of annual contract value are required. All contractors must maintain comprehensive insurance: workers' compensation, general liability at $5 million, automobile liability at $5 million, and environmental liability at $2 million.

Evaluation criteria (weighted) are pricing (30%), relevant experience (25%), snow response capability (25%), qualifications and references (10%), and equipment and staffing capabilities (10%). The contract is subject to liquidated damages of $400 per missed or materially incomplete service occurrence. Questions are due July 29, 2026 at 4:00 p.m. MST; proposals are due August 5, 2026 at 4:00 p.m. MST via Bonfire.