1-PVU LANDSCAPING SNOW REMOVAL RFP.pdf

PROVO AIRPORT LANDSCAPE MAINTENANCE

AND SNOW REMOVAL SERVICES

Request for Proposals

July 14th, 2026

Provo City Municipal Airport

1331 S. Sky Way

Provo, Utah 84601

(801) 852-6715

ISSUED DATE: 07/14/2026

ISSUED BY: Provo Municipal Airport

1331 South Sky Way

Provo, Utah 84601

POINT OF CONTACT: Jared Penrod

Airport Engineering and Planning Manager

Email: jpenrod@provo.utah.gov

PRE-PROPOSAL ONSITE

MEETING:

07/22/2026 11:00 a.m. MST

Provo City Municipal Airport

1331 S. Sky Way

Provo, Utah 84601

Airport View Lounge (2nd Floor)

Attendance is mandatory.

QUESTION DEADLINE: 07/29/2026 4:00 p.m. MST

Submitted electronically via Bonfire:

https://utah.bonfirehub.com/portal/?tab=openOpportunities

PROPOSAL DEADLINE: No later than 08/05/2026 4:00 p.m. MST

Submitted electronically via Bonfire:

https://utah.bonfirehub.com/portal/?tab=openOpportunities

IFB / RFP #: PR2026001032

CONTENTS

Description of Request

Scope of Services

A. Landscape Maintenance Services

B. Snow Removal and Ice Mitigation Services

C. General Airport Requirements

D. Exclusions

Contract Term

Scope Adjustments

Pricing Structure

Pre-Proposal Onsite Meeting

Bidder Qualifications

Evaluation Criteria

Submitting the RFP Online (Bonfire)

Section 1: Instructions to Bidders

Site Maps (Exhibits A and B)

Description of Request

Provo City, on behalf of the Provo Municipal Airport (the “Airport”), is accepting proposals from qualified contractors to provide landscape maintenance and snow removal services at the Provo Municipal Airport. The contract covers year-round landscape maintenance of designated airport landscaped areas and snow removal/ice mitigation services for the Airport’s parking facilities and associated drive aisles.

The initial contract term shall be two (2) years, beginning on the date specified in the Notice of Award. The Airport reserves the right to renew the contract for up to three (3) additional one-year terms upon mutual written agreement of both parties.

See Exhibits A and B for a depiction of the areas covered under this contract.

Scope of Services

A. Landscape Maintenance Services

Landscape maintenance services shall include, but are not limited to, the following:

1. Lawn Maintenance

• Weekly mowing during the growing season, or as needed to maintain a neat and professional appearance

• Trimming around trees, curbs, signs, fences, buildings, and obstacles

• Edging along curbs and landscaped borders

• Removal of grass clippings from paved surfaces

2. Tree and Shrub Maintenance

• Semi-annual trimming and pruning of trees and shrubs

• Removal of dead or hazardous branches

• Maintenance to preserve healthy growth and appearance

3. Weed Control

• Weed removal in landscaped beds, curbs, cracks, islands, and other areas as needed

• Application of herbicides in compliance with all applicable laws and regulations

4. Seasonal Cleanup

• Leaf cleanup as needed throughout the year

• Removal of debris, litter, and organic material from landscaped areas

• Spring and fall cleanup services

5. Irrigation System Maintenance

• Routine inspection and maintenance of irrigation systems

• Adjustment and repair of sprinkler heads, valves, timers, and minor irrigation components

• Reporting of major irrigation issues to Airport staff

• Seasonal startup and winterization of irrigation systems

6. General Landscape Maintenance

• Replacement of damaged sprinkler heads and nozzles

• Fertilization as necessary to maintain healthy turf and landscaping

• Monitoring for pests and disease

• General upkeep to maintain a professional appearance appropriate for a commercial airport facility

Service Frequency:

• Lawn mowing: weekly during the growing season

• Trimming/edging: weekly during the growing season

• Tree and shrub pruning: semi-annual (spring/fall)

• Seasonal cleanups: semi-annual (spring/fall)

• Fertilization: semi-annual (spring/fall)

• Aeration, and pest monitoring: as needed

Restrictions and Compliance: Contractor shall comply with all federal, state, and local laws and regulations governing the application of fertilizers, herbicides, and pesticides.

B. Snow Removal and Ice Mitigation Services

The Contractor shall provide snow removal and ice mitigation services for all designated Airport parking facilities and associated drive aisles.

Areas Included:

• Long-Term Parking Lot

• Employee Parking Lot

• Park and Wait Lot

• Rental Car Parking Lot

• N Charlie Hanger Development

Snow Removal Requirements:

• Snow removal operations shall begin promptly upon accumulation or forecasted conditions requiring service.

• All parking lots and designated access routes shall be cleared no later than two (2) hours following the end of a snow event.

• Contractor shall maintain sufficient staffing and equipment to meet required response times during all storm events.

• Contractor shall monitor weather conditions continuously during winter operations.

Ice Control:

• Application of salt, deicer, sand, or other approved ice mitigation materials as necessary.

• Contractor shall take reasonable measures to minimize slippery conditions and maintain safe access.

• Contractor shall supply all ice mitigation materials; pricing for deicing materials shall be itemized in the Pricing Form.

• Covered bulk storage for deicing materials shall be made available to the Contractor.

Equipment:

Contractor shall provide and maintain all necessary equipment, including but not limited to:

• Plow trucks

• Skid steers / loaders

• Snow blowers

• Salt spreaders

• Hauling equipment, if required

Snow Hauling: If snow accumulation exceeds on-site storage capacity, the Contractor may be directed to haul snow to designated areas.

Hours of Coverage: 24/7 during winter

C. General Airport Requirements

The Contractor shall comply with all Airport safety and security requirements while operating on Airport property.

D. Exclusions

The following areas and services are expressly excluded from this contract: maintenance, snow removal, and ice mitigation of all sidewalks and pedestrian walkways on Airport property.

Bidders shall not include pricing for these areas in their proposals.

Contract Term

The initial contract term shall be two (2) years, beginning on the date specified in the Notice of Award. The Airport reserves the right to renew the contract for up to three (3) additional one-year terms, for a total potential contract length of five (5) years, upon mutual written agreement of both parties.

Anticipated start date: 09/01/2026

Scope Adjustments

The Airport anticipates that the service areas identified in this RFP and in Exhibits A and B may change during the contract term due to capital improvement projects, facility expansions, parking lot additions, or operational realignments. The following provisions shall govern any adjustments to the scope of services:

• The Airport reserves the right to add, remove, or modify designated service areas at any time during the contract term, including any renewal periods, upon thirty (30) calendar days’ written notice to the Contractor.

• When service areas are added or expanded, the Contractor shall submit a written cost proposal for the additional work within fifteen (15) calendar days of receiving notice.

Pricing for added areas shall be based on the unit rates, hourly rates, and pricing methodology established in the Contractor’s original proposal and any subsequent contract amendments.

• When service areas are removed or reduced, the Airport shall provide written notice and the contract price shall be adjusted proportionally based on the affected area relative to the original scope. The Contractor shall not be entitled to lost-profit claims for removed areas.

• If the Contractor and the Airport are unable to agree on adjusted pricing for an added or modified service area within thirty (30) calendar days of the Contractor’s cost proposal, the Airport reserves the right to procure services for the affected area separately through a new solicitation or other procurement method, without affecting the remainder of the contract.

• All scope adjustments shall be documented in writing and shall reference the applicable contract section, affected service areas, adjusted pricing, and effective date. No adjustment shall be effective until acknowledged in writing by the Airport and Contractor.

Pricing Structure

Bidders shall provide pricing for each of the following. All pricing shall be inclusive of labor, equipment, fuel, supervision, overhead, and profit. Provo City reserves the right to award the contract in its entirety, to award a single Schedule, or to make multiple awards by Schedule to different Bidders, whichever Provo City determines to be in its best interest.

Line Item Unit Estimated

Qty Unit Price Total Price

Schedule A – Landscaping

1. Annual landscape maintenance services

Monthly 12 $ $

2. Hourly rate for additional requested work (standard hours)

Hourly 1 $ $

3. Emergency call-out rate Hourly 1 $ $

Schedule A Total: $

Schedule B – Snow Removal

2. Snow removal services Event 13 $ $

2. Deicing materials (salt / ice melt) Ton 20 $ $

Schedule B Total: $

Schedules A+B Total: $

Pre-Proposal Onsite Meeting

A pre-proposal onsite meeting will be held to review the scope, walk the site, and answer bidder questions.

• Date: July 22, 2026

• Time: 11:00 a.m. MST

• Location: Provo City Municipal Airport, 1331 S. Sky Way, Provo, Utah 84601 @ Airport View Lounge (2nd Floor)

• Attendance: Mandatory. Proposals will not be accepted from Bidders who do not attend the pre-proposal onsite meeting.

Bidder Qualifications

Bidders must demonstrate the following minimum qualifications. Failure to meet these minimums may result in proposal rejection.

• A minimum of three (3) years of experience providing landscape maintenance and/or snow removal services of comparable scope.

• Three (3) references from similar contracts within the past five (5) years. Each reference shall include client name, contact name, phone, email, contract dates, and a brief description of scope.

• Demonstrated capability with the required equipment and adequate staffing to meet response times specified in this RFP.

• All required licenses, permits, and certifications to perform the work in the State of Utah, including any pesticide/herbicide applicator licenses.

Evaluation Criteria

Proposals will be evaluated and scored based on the following weighted criteria. The Airport reserves the right to award the contract to the Bidder whose proposal is determined to be the most advantageous, with all factors considered.

Evaluation Criterion Weight

Pricing 30%

Relevant Experience 25%

Qualifications and References 10%

Equipment and Staffing Capabilities 10%

Snow Response Capability 25%

Total 100%

Submitting the RFP Online

• This proposal is an Electronic Bid ONLY and must be submitted to Bonfire (https://utah.bonfirehub.com/portal/?tab=openOpportunities) prior to the date and time as indicated in this document. It is the sole responsibility of the supplier to ensure their proposal reaches Bonfire before the closing date and time. There is no cost to the supplier to submit Provo’s electronic bids via Bonfire.

• Bids, modifications, or corrections received after the closing time on the “Due Date” will be considered late and handled in accordance with the Utah Procurement Rules, section R33-3-109.

SECTION 1: INSTRUCTION TO BIDDERS

The general rules and conditions which follow apply to all formal solicitations and resulting purchase orders or other awards issued by the PURCHASING DIVISION, unless otherwise specified. Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals; failure to do so will be at the Bidder’s own risk and cannot secure relief on the plea of error. Disputes or appeals on all proposals or contracts shall conform to Provo City Code 3.02.020.

1.1 FORMS & MAILING OF PROPOSALS

• Bidder shall submit this copy of the BID to Bonfire with all requested information.

• All information required by the solicitation must be supplied to constitute a responsive proposal.

• Provo City (Owner) reserves the right to reject any and all proposals. Owner reserves the right to waive informalities in proposals.

• For information pertaining to the proposal preparation, contact Jared Penrod, at jpenrod@provo.utah.gov.

1.2 LATE PROPOSALS & MODIFICATIONS OF PROPOSALS

1.2.1 Any proposal modification received after the exact time specified for receipt is considered a late proposal/modification. Late proposal/modifications will not be considered a responsive bid.

1.3 WITHDRAWAL OF PROPOSALS

1.3.1 A Bidder may request withdrawal of their proposal under the following circumstances:

a. Proposals may be withdrawn by written request to Owner received no later than the day and hour set for opening of proposals. The proposal will be returned unopened.

b. Requests for withdrawal of proposals after opening of such proposals but prior to award shall be transmitted to the City Purchasing Manager, in writing, accompanied by full documentation supporting the request. If the request is based on a claim of error, documentation must show the basis of the error. Such documentation may take the form of supplier quotations, vendor work sheets, etc. If bid bonds were tendered with the proposal, the Owner may exercise its right to collection.

1.3.2 A Bidder who is permitted to withdraw a proposal shall not supply any material, labor or perform any subcontract or other work agreement for any type of compensation for the person or firm to whom the contract is awarded. A Bidder who is permitted to withdraw a proposal shall not otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn proposal was submitted.

1.4 ERRORS IN PROPOSALS

1.4.1 When an error is made in extending total prices, the unit proposal price will govern.

Corrections in proposals must be initialed by an authorized representative. Carelessness in quoting prices or in preparation of the proposal will not relieve the Bidder from performance. Bidders are cautioned to recheck their proposal for possible error. Errors discovered after public opening cannot be corrected and the Bidder will be required to perform if their proposal is accepted.

1.5 CONDITIONAL PROPOSALS

1.5.1 Conditional proposals are subject to rejection in whole or in part.

1.6 TIME FOR RECEIVING PROPOSALS

1.6.1 Proposals received prior to the time of opening are stored securely online with Bonfire.

1.6.2 Purchasing and/or representative will decide when the specified time has arrived for opening. Proposals will not be received thereafter.

1.7 BIDDER’S PRESENT

1.7.1 All proposals will be publicly opened and read after the due date and time stated above.

After the initial opening, if a Bidder requests inspection of Bids, they must fill out a GRAMA request.

1.7.2 Abstracts or tabulation of proposals received are not prepared for public distribution.

Information that is proprietary may not be obtained.

1.8 ACCEPTANCE / AWARD OF PROPOSALS

1.8.1 All proposals submitted shall be binding for thirty (30) calendar days following the opening date, unless extended by mutual consent of all parties.

1.8.2 Unless otherwise specified by City Purchasing or its representative, Purchasing reserves the right to make award on all items or on all of the items which are in the best interests of the City.

• Provo City is exempt from the payment of any federal excise. The price must be net, exclusive of applicable federal excise taxes. However, when under established trade practice any federal excise tax is included in the list price Bidder may quote the list price and shall show separately the amount of federal tax, either as a flat sum or as a percentage of the list price, which shall be deducted by the City.

• Any proposal in which the Bidder names a total price for all the articles without quoting a unit price for each and every separate item may not be considered for award. Unit prices submitted will be totaled by Provo City representatives in order to determine lowest responsive price.

• Proposals will be awarded to the lowest responsive and responsible Bidder. The determination of the lowest responsive and responsible Bidder may involve all or some of the following factors but not be limited to: price, Vendor Evaluation Report, handling, storage, disposal costs, installation, conformity to specifications, financial ability to meet the contract, previous performance, facilities, equipment, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors.

• Purchasing shall encourage open and competitive bidding by all possible means and shall endeavor to obtain the maximum degree of open competition on all purchase transactions using the competitive sealed proposals, competitive negotiation, or open market transaction methods of procurement. In submitting a proposal, each Bidder shall by virtue of submitting a proposal guarantee that the Bidder has not been a party with other Bidder to an agreement to propose a fixed or uniform price. Violation of this implied guarantee shall render void the proposal of such Bidders. Any disclosure to or acquisition by a competitive Bidder in advance of the opening of the proposals, of the terms or conditions of the proposal submitted by another competitor shall render the entire proceedings void and shall require re-advertising for proposals.

• Owner reserves the right, in case of Vendor default, to procure the services and/or material from other sources while holding the defaulting Vendor responsible for any excess costs occasioned thereby.

1.9 DULY AUTHORIZED SIGNATURE

1.9.1 For bids that are submitted electronically, the Proposal must contain an electronic signature or a signed document (in .pdf format) of a duly authorized officer or agent of the Bidder’s company empowered with the right to bind the Bidder for the amounts estimated and terms proposed. The Bidder must also provide evidence of the authority of the officer or agent to bind the Bidder.

1.10 DISCLOSURE OF PROPOSAL CONTENT

1.10.1 The Government Records Access and Management Act, Code Section 3.13.010 et seq., Provo City Ordinance (“GRAMA”) states that certain information in the submitted Proposal may be open for public inspection. If the Firm desires to have information contained in its proposal protected from such disclosure, the Firm may request such treatment by providing a “written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality” with the Proposal (GRAMA, Code Section 3.13.308, Provo City Ordinance). All material contained in and/or submitted with the Proposal becomes the property of Provo and may be returned only at Owner’s option.

1.11 INDEMNIFICATION

1.11.1 To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless Provo City from and against any claims and all liabilities, liens, costs, damages, citations, penalties, fines, attorney’s fees, losses or expenses from whatever nature (collectively “claims”) arising out of or resulting from performance of (or failure to perform) the Work under this agreement, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of property (other than to the Work itself) including loss of use resulting therefrom, but only to the extent caused in whole or in part by negligent acts or omissions of the Contractor, the Contractor’s sub-contractors, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified there under. Such obligation shall not be construed to negate, abridge, or otherwise reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this paragraph.

1.12 INSURANCE REQUIREMENTS

Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the contracting party, its agents, representatives, employees, or subcontractors. The cost of such insurance shall be included in the Contractor’s proposal.

Contractor (the Contractor) shall maintain or cause to be maintained on its behalf insurance policies of the types required below with insurance companies authorized to do business in the State of Utah, (i) having a Best Insurance Reports rating of "A" or better and a financial size category of "X" or higher, or (ii) otherwise being acceptable to the City with coverage limits and provisions at least sufficient to satisfy the requirements set forth below.

The Successful Contractor shall not commence work under this Agreement until it has obtained all insurance required by the contract documents and such insurance has been approved by Provo City. The Contractor shall not allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been obtained and approved. For the duration of this Agreement, the Contractor must maintain the insurance coverage required in this section.

(1) Workers’ Compensation Insurance: Statutory workers’ compensation insurance (Part A).

Such insurance shall also include employer’s liability (Part B) insurance in a limit of not less than $1,000,000 for each: accident, disease, and employee. No owner or officer may be excluded.

(2) General Liability Insurance: Commercial General Liability insurance on an occurrence basis arising out of claims for bodily injury (including death) and property damage. Such insurance shall provide coverage for ongoing operations and products-completed operations, blanket contractual, broad form property damage, personal and advertising injury, independent contractors, and sudden and accidental pollution liability [pollution liability arising out of a hostile fire] with not less than Five Million Dollars ($5,000,000) per occurrence combined bodily injury and property damage, with not less than Five Million Dollars ($5,000,000) aggregate limit, provided the general policy aggregate shall apply separately to the Contractor on a per project basis. Any aggregate limit that does not apply separately to the premises shall be at least double the required per occurrence limit.

Note: Moderate-Hazard limits of $5,000,000 are required because the scope includes tree trimming operations that could damage property.

(3) Automobile Liability Insurance: Automobile liability insurance for the Contractor’s liability arising out of the use of owned (if any), leased (if any), non-owned and hired vehicles of the Contractor, with no less than Five Million Dollars ($5,000,000) limit per accident for combined bodily injury and property damage, and containing appropriate no-fault insurance provisions wherever applicable. All owned and/or leased automobiles shall be covered using symbol “1” (any auto).

Note: The $5,000,000 limit is required because the Contractor’s operations involve commercial vehicles (plow trucks, loaders, salt spreaders, and hauling equipment).

(4) Contractors Pollution (Environmental) Liability Insurance: Environmental liability insurance for the Contractor’s liability arising out of their operations in an amount not less than Two Million Dollars ($2,000,000) each claim, Two Million Dollars ($2,000,000) aggregate.

Coverage shall apply to all operations undertaken by the Contractor, including the application and transportation of herbicides, pesticides, fertilizers, deicing chemicals, and the use of large mobile equipment.

(5) Excess Liability Insurance: The amounts of insurance required in the foregoing subsections may be satisfied by the Contractor purchasing coverage in the amounts specified or by any combination of primary and excess insurance, so long as the total amount of insurance meets the required limits specified above. Evidence of excess liability or umbrella policies shall include a schedule of underlying coverages.

1.13 INSURANCE PROVISIONS

(1) Additional Insured Endorsements: All policies of liability insurance required to be maintained by the Contractor shall be endorsed to name the City as additional insured for ongoing operations (ISO CG 20 10 or equivalent) and completed operations (ISO CG 20 37 or equivalent), except for Workers’ Compensation Insurance. The additional insured endorsement for the Commercial General Liability insurance shall not contain any exclusion for bodily injury or property damage arising from completed operations.

(2) Primary and Non-Contributory Endorsements: The Contractor’s insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees, and volunteers.

Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Contractor’s insurance and shall not contribute with it.

(3) Waiver of Subrogation Endorsements: The Contractor hereby waives any and every claim for recovery from the City, Lenders, and their respective offices and employees for any and all loss or damage covered by any of the insurance policies to be maintained under this Contract to the extent that such loss or damage is recovered under any such policy. To the extent the foregoing waiver would preclude coverage under any insurance required by this Section, the Contractor shall give written notice of the terms of such waiver to each insurance company which has issued, or which may issue in the future, any such policy of insurance (if such notice is required by the insurance policy) and shall cause each such insurance policy to be properly endorsed, or to otherwise contain one or more provisions that prevent the invalidation of the insurance coverage by reason of such a waiver.

(4) Severability of Interests: The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with the limits of the insurer’s liability.

(5) Deductibles and Self-Insured Retentions: Any deductibles or self-insured retention exceeding 5% of the policy limit must be declared to and approved by the City. At the option of the City, either: the insurer may be required to reduce or eliminate such deductibles or self-insured retention as respects the City, its officers, officials, and employees; or the Contractor may be required to procure a bond guaranteeing payment of losses and related investigations, claim distribution, and defense expenses.

(6) Notice of Incident or Accident: Contractor shall agree to disclose to the City all incidents or occurrences of accident, injury, and/or property damage, regardless of whether such incidents are submitted as claims under the Contractor’s insurance policies.

(7) Evidence and Verification of Insurance: On or before the effective date of each policy and on an annual basis at least 10 days prior to each policy anniversary, the Contractor shall furnish the City with certificates of insurance or binders, in a form acceptable to the City, evidencing all of the insurance required by the provisions of this Section. Contractor shall provide a certificate of insurance verifying completed operations coverage for a period of not less than two (2) years after project completion. Certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be furnished to and accepted by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, with all endorsements, at any time.

(8) Claims-Made Policies: If any policy is a claims-made policy, the policy shall provide the Contractor the right to purchase, upon cancellation or termination by refusal to renew the policy, an extended reporting period (Tail) of not less than two (2) years. The Contractor agrees to purchase such an extended reporting period if needed to ensure continuity of coverage. The Contractor’s failure to purchase such an extended reporting period as required by this paragraph shall not relieve it of any liability under this Contract. The retroactive date of any such policy shall be not later than the date this Contract is executed by the parties hereto. If the Contractor purchases a subsequent claims-made policy in place of any prior claims-made policy, the retroactive date of such subsequent policy shall be no later than the date this Contract is executed by the parties hereto.

(9) Policy Cancellation and Change: All insurance policies shall be endorsed so that if at any time they are canceled, such cancellation shall not be effective for the City for 30 days, except for non-payment of premium which shall be for 10 days. If any material change in coverage should occur, the Contractor shall provide notice of any material change in coverage to the City immediately.

(10) Liability Limits: The liability limits shown in this Section are minimum requirements. To the extent the Contractor maintains, or causes to be maintained on its behalf, liability limits which are higher than the minimum limits stated in this Section, the higher liability limits shall be required of the Contractor.

(11) Failure to Maintain Insurance: In the event the Contractor fails, or fails to cause others on their behalf, to take out or maintain the full insurance coverage required by this Section, the City, upon 30 days’ prior notice (unless the required insurance would lapse within such period, in which event notice will be given as soon as reasonably possible) to the Contractor of any such failure, may (but shall not be obligated to) take out the required policies of insurance and pay the premiums on the same. All amounts so advanced thereof by the City shall become an additional obligation of the Contractor to the City, and the Contractor shall pay such amounts to the City, together with interest thereon from the date so advanced. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees, or volunteers.

(12) No Duty to Verify or Review: No provision of this Section or any provision of any document related to this agreement shall impose on the City any duty or obligation to verify the existence or adequacy of the insurance coverage maintained by the Contractor, nor shall City be responsible for any representations or warranties made by or on behalf of the Contractor to any insurance company or underwriter. Any failure on the part of the City to pursue or obtain the evidence of insurance required by this agreement from the Contractor and/or failure of the City to point out any non-compliance of such evidence of insurance shall not constitute a waiver of any of the insurance requirements in this agreement.

(13) Subcontractors: Contractor shall include all subcontractors as an insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to the requirements stated herein.

(14) Loss Control and Safety: The Contractor shall retain control over its employees, agents, servants, and subcontractors, as well as control over its invitees, and its activities on and about the subject premises and the manner in which such activities shall be undertaken and to that end, the Contractor shall not be deemed to be an agent of the City. Precaution shall be exercised at all times by the Contractor for the protection of all persons, including employees and property. The Contractor shall make special effort to detect hazards and shall take prompt action where loss control/safety measures should reasonably be expected.

1.14 INVOICING

• Provo City shall make payment to Contractor for all services performed by Contractor pursuant to this Agreement. Contractor shall submit a written invoice on a monthly basis for ongoing maintenance services, and upon completion of any per-event or additional work. Provo City shall pay each invoice within thirty (30) days of receipt.

Invoices shall be submitted to:

Provo Municipal Airport

Attn: Jared Penrod, Airport Engineering and Planning Manager

1331 South Sky Way, Provo, Utah 84601

1.15 LIQUIDATED DAMAGES

1.15.1 The Contractor agrees to perform services as specified in this Agreement. Failure to perform constitutes an event of default. The actual damages to Owner for missed or incomplete services will be difficult or impossible to determine. Therefore, in lieu of actual damages, the Contractor shall pay to Owner liquidated damages in the amount of Four Hundred Dollars ($400.00) per missed or materially incomplete service occurrence.

Repeated or uncured failures may be treated as material breach, at which point Owner may terminate the Agreement, procure substitute services elsewhere, and charge the Contractor for any excess costs and seek such additional relief as provided by law.

Contractor shall not be charged liquidated damages when delay arises out of causes beyond Contractor’s control and without Contractor’s fault or negligence.

1.16 SILENCE OF SPECIFICATIONS

1.16.1 The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail.

1.17 NON-DISCRIMINATION AND EQUAL OPPORTUNITY

1.17.1 Bidder agrees to comply with all federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990; (d) the Age Discrimination Act of 1974, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in any specific statute(s) applicable to any Federal funding for this Agreement; and (j) the requirements of any other nondiscrimination statute(s) which may apply to this Agreement.

1.18 INTERPRETATION AND ADDENDA

• If any prospective Bidder is in doubt as to the true meaning of any part of the Bid Documents, Bidder may submit a written request for an interpretation on Bonfire. The request must be made by July 29, 2026, 4:00 p.m. MST. The Owner will respond on Bonfire. The Owner will not be responsible for any other explanations or interpretations of the proposed documents.

• It shall be the Bidder’s responsibility to advise the City, before the time specified for receipt of bids, of conflicting requirements or omissions of information which require clarification. Those questions not resolved by addenda shall be listed in the space provided on the proposal form, together with statements of the basis upon which the proposal is made as affected by each question.

1.19 EXCEPTIONS

• Each Bidder shall attach a list, with its Proposal, of all exceptions to the specification and bid documents. If the Bidder takes no exceptions, Bidder shall indicate on the proposal that no exceptions are taken. Proposals which do not comply with this requirement will be considered irregular and may be rejected at the discretion of the Purchaser. In case of exception not described in the bid proposal, the requirements of the specification and bid documents shall govern.

• If the Bidder takes exception, all such exceptions shall be specific in nature and carefully referenced to the applicable page number, article number, and article title of the specifications and documents. If the Bidder proposes deletion of language and substitution of revised language, such deletion and substitution shall be carefully presented by typing complete paragraphs or articles of the original specification language and incorporating the substitute language. Proposed deletions shall be set off by brackets, thus: [delete this language], and proposed substitute language shall be indicated by underlining, thus: substitute this language. Exceptions which are general, which make reference to the Bidder’s standard terms and conditions, or which make reference to the Bidder’s descriptive information as a whole will not be acceptable.

Proposals which do not comply with these requirements for the presentation of exceptions will not be acceptable and may be rejected.

• If a proposal includes express or implied exceptions that are not listed as required, the requirements of the specifications and documents shall govern. The Bidder shall not alter any part of the specifications and documents in any way, except by stating its exceptions.

1.20 Statement on Immigration Status

• All contractors, including sub-contractors, are reminded of the requirements of Utah Code Annotated 63G-12-302. Provo City is prohibited from entering into any contract for the performance of services with any party who does not provide the City with proof of registration and participation in a federally approved immigration status verification system. Failure to provide proof may be grounds for rejection of a proposal.

1.21 SALES TAX USE

1.21.1 Bidders responding to Provo City requests for proposals should be aware that all materials installed or converted to real property by someone other than a city, county or state employee are generally subject to sales tax. Bidders are responsible for remitting sales tax on all materials purchased or placed in service that are subject to sales tax. All bidders should consider and include the impact of sales tax in their proposals since it will be the responsibility of the bidder to remit all applicable sales taxes.

1.22 BID BOND

1.22.1 Each proposal shall be accompanied by a bid bond, cashier’s check, or certified check in the amount of 5% of the total bid amount, payable to Provo City, as a guarantee that the Bidder, if awarded the contract, will execute the Agreement and furnish the required performance bond within fourteen (14) calendar days of the Notice of Award. Failure to execute the Agreement and furnish bonds within the specified time shall cause forfeiture of the bid security as liquidated damages. Bid securities will be returned to unsuccessful Bidders after award of the contract.

1.23 PERFORMANCE BOND

1.23.1 The successful Bidder shall furnish a performance bond in the amount of 100% of the annual contract value for the faithful performance of the contract. The bond shall be issued by a surety company authorized to do business in the State of Utah and listed in the Department of the Treasury Circular 570. The bond shall remain in effect for the duration of the contract, including any renewal terms. If the contract is renewed, the Contractor shall provide evidence that the performance bond has been extended to cover the renewal period.

Site Maps

Exhibits A and B illustrate the areas covered by this contract. These site maps indicate the approximate acreage for both landscape and pavement. Please note that Exhibit A includes areas of planned landscaping, with maintenance for those specific areas intended to begin in Spring 2027.

Drawing:

Sheet:

E X

H

IB

IT

"A

R E

M A

R K

S

Engineering File Number:

P R

O V

O A

IR

P

O R

T R

FP

Feet 0 175 350

N

AutoCAD SHX Text

LEGEND

AutoCAD SHX Text

COLOR

AutoCAD SHX Text

TYPE

AutoCAD SHX Text

AREA (ACRES)

AutoCAD SHX Text Pavement

AutoCAD SHX Text 19.88

AutoCAD SHX Text Turf (Existing)

AutoCAD SHX Text 0.63

AutoCAD SHX Text Rock Mulch Bed (Existing)

AutoCAD SHX Text 2.40

AutoCAD SHX Text Turf (Planned)

AutoCAD SHX Text 0.61

AutoCAD SHX Text Rock Mulch Bed (Planned)

AutoCAD SHX Text 2.20

AutoCAD SHX Text

LAKEVIEW PKWY

AutoCAD SHX Text

LAKEVIEW PKWY

AutoCAD SHX Text

LAKEVIEW PKWY

AutoCAD SHX Text

SKY WY

AutoCAD SHX Text

SKY WY

AutoCAD SHX Text

PVU TERMINAL

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

LANDSCAPING & SNOW REMOVAL MAY, 2026

Drawing:

Sheet:

E X

H

IB

IT

"B

R E

M A

R K

S

Engineering File Number:

Feet 0 175 350

N

AutoCAD SHX Text

LEGEND

AutoCAD SHX Text

COLOR

AutoCAD SHX Text

TYPE

AutoCAD SHX Text

AREA (ACRES)

AutoCAD SHX Text Pavement

AutoCAD SHX Text 0.80

AutoCAD SHX Text Turf (Existing)

AutoCAD SHX Text 1.70

AutoCAD SHX Text Rock Mulch Bed (Existing)

AutoCAD SHX Text 0.02

AutoCAD SHX Text

LAKEVIEW PKWY

AutoCAD SHX Text

LAKEVIEW PKWY

AutoCAD SHX Text

LAKEVIEW PKWY

AutoCAD SHX Text

MIKE JENSE PKWY

AutoCAD SHX Text

PVU SRE BUILDING

AutoCAD SHX Text

AVIATION DR

AutoCAD SHX Text

AVIATION DR

AutoCAD SHX Text

AVIATION DR

AutoCAD SHX Text 550 S

AutoCAD SHX Text 550 S

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

PROVO AIRPORT RFP LANDSCAPING & SNOW REMOVAL MAY, 2026