Proposals for Food Service Management Services

The Oregon City School District No. 62 is seeking proposals for comprehensive Food Service Management Services through a Request for Proposals (RFP) that covers multiple food service programs including the National School Lunch Program, Child and Adult Care Food Program, Fresh Fruit and Vegetable Program, School Breakfast Program, Special Milk Program, and Summer Food Service Program. The procurement will serve multiple jurisdictions, specifically Clackamas County and Oakland City, with a contract term of one year beginning July 1, 2023, and options to renew for up to four additional one-year terms. The selected Food Service Management Company (FSMC) will be responsible for operating and managing food services, with the school district retaining control of pricing, quality, and service parameters. Key deliverables include comprehensive menu planning, food procurement, staffing, and financial management, with the FSMC required to comply with the Buy American provision and maximize utilization of USDA Foods. A mandatory proposal meeting and site visit was initially scheduled for January 25, 2023, with proposal submissions originally due by February 17, 2023, though subsequent addenda have adjusted these dates. The contract will be a fixed-price agreement, with the FSMC paid a fixed rate per meal, and proposals will be evaluated based on qualifications, responsiveness, and the ability to meet the district's food service requirements.

The RFP encourages participation from small, minority-owned, and women-owned businesses, though there are no specific set-aside requirements for Disadvantaged Business Enterprises (DBEs). While the current food service management provider is not explicitly named in all documents, references suggest ABC Food Services may be the incumbent contractor. The FSMC will be expected to work with existing infrastructure, including integration with the Clackamas Community Children's Commission (CCCC) program and potential vended meal arrangements. Financial documentation indicates the food service program has significant operational budgets, with the 2021-2022 fiscal year showing total revenues of $952,811.34 and total expenditures of $3,001,693.74. The district will provide current participation levels, meal counts, service days, meal prices, and reimbursement rates to enable FSMCs to develop comprehensive financial proposals. Funding for the contract will come from the budgets of the participating jurisdictions, with federal reimbursement rates and USDA Food allocations supplementing the program's financial structure.