OCSD_FOOD SERVICES MANAGEMENT RFP ADDENDUM 1.20.23~1.pdf
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- Attached to
- Proposals for Food Service Management Services
- Solicitation number
- S-P03062-00005362
- Issued by
- Clackamas County, Oakland City, Oregon
About this file
This document is an Addendum to the Request for Proposals (RFP) for Food Service Management Services issued by the Oregon City School District (OCSD). The RFP is for the provision of food service management services within the Clackamas County and Oregon City jurisdictions.
The Addendum provides responses to questions submitted by prospective bidders, including clarification on the Mandatory Proposal Meeting attendance, the ability to take photos during site visits, the desired number of staff, the preferred presentation of the Fixed Cost Per Meal Rate, the USDA Commodity Allotment amounts, actual USDA Meal Claims data, details on schools participating in the Community Eligibility Program, and information regarding the provision of delivery vehicles. The Addendum also includes attachments with the relevant NSLP Monthly Claims, Seamless Summer Feeding Claims, and Operating Days details.
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Oregon City School District Food Services Management Service 1417 12th Street Oregon City, OR 97045
Addendum One (1) 19 January 2023
THE FOLLOWING CHANGES, ADDITIONS, AND DELETIONS TO THE CONTRACT
DOCUMENTS DATED 18 JANUARY 2023 HEREBY BECOME APART OF THE CONTRACT
DOCUMENTS.
NOTIFY ALL SUBCONTRACTORS AFFECTED BY THIS ADDENDUM
QUESTIONS & ANSWERS
1.) Can more than two people from each prospective bidder attend the Mandatory Proposal Meeting?
a. No, please see RFP, page 11 - “Attendance at proposal meeting and site tours shall be limited to two (2) outside representatives from each proposer.”
2.) Since meal service will not be observed during the Mandatory Bid Site Visit, can we take photos of kitchens and equipment to help expedite the process?
b. Yes, please see RFP, page 11 - “Vendors may have cameras to document the sites visited.”
3.) You currently have three Sodexo employees. Are you looking for the same number from prospective bidders?
a. Yes.
4.) When representing the FCPM rate, would you like the FSMC to present the Actual Fixed Cost Per Meal Rate (Gross Rate before Commodity Credit is applied) or a Net Rate?
a. Actual Fixed Cost Per Meal Rate (Gross Rate before Commodity Credit is applied).
5.) Please provide the USDA Commodity Allotment to use in proforma development for the upcoming year, as well as, the allotment from last school year.
a. USDA Commodity Allotment for the 21-22 school year: $202,414.90
b. USDA Commodity Allotment for the 22-23 school year: $196,613.13
6.) To accurately project food service program growth, please provide actual USDA Meal Claims by school for the 2022-2023 Year to Date Claims for any meals served for:
● National School Lunch Program
○ See attached
● School Breakfast Program
○ See attached
● Seamless Summer Feeding Option
○ See attached
● CACFP
○ Not participating at this time
● Please provide the number of corresponding Operating Days if the days are not listed on the Claim sheets.
○ See attached
7.) Please provide details regarding which Schools currently participate in the Community Eligibility Programs, the schools’ ISP and plans for future schools joining the CEP program.
a. Oregon City Service Learning Academy (OCSLA) (46.46%) and Jackson Prep (47.06%) currently participate in the CEP program.
b. Unknown at this time, what future schools may qualify to participate in the CEP program.
8.) Does the Labor Table in the RFP account for summer service days?
a. The Labor Table in the RFP does not account for summer service days.
9.) Does the SFA provide vehicle(s) for deliveries to the schools or whether the FSMC must provide the vehicle(s)?
a. The SFA provides 2 Box Trucks for delivery of meals.
10.) Can the responses to the Management Service (a-f) exceed 2 pages each to adequately address each question if necessary?
a. No, please see RFP, page 15, Management Services (a-f).
END OF ADDENDUM ONE (1)
Attachments included in Addendum 1:
A. NSLP Monthly Claims B. Seamless Summer Feeding Claims C. Operating Days
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