Property and Casualty Insurance Broker

Academy School District 20, located in Colorado Springs, El Paso County, Colorado, is seeking a Property and Casualty Insurance Broker through Request for Proposal (RFP) 25-ZV-1003. The district, which serves over 26,000 students across 50 schools covering 130 square miles, requires a broker to assist with comprehensive insurance program placement, renewal negotiations, risk management, and claims management. The selected broker will be responsible for evaluating insurance markets, negotiating with insurers, reviewing policy details, providing loss control assistance, developing risk management strategies, and delivering monthly reporting to the district's Risk Management Department. Proposals are due on October 31, 2025, at 2 P.M. (MST), with a potential contract start date of January 1, 2026. The initial contract term is one year, with options to extend for four additional one-year periods. Evaluation criteria will include qualifications, experience, service approach, references, proposal completeness, and pricing. The broker must demonstrate capabilities in worldwide insurance marketing, risk management services, claims management, and specialized resources specific to educational institution needs.

While no specific set-aside designations or enterprise restrictions are explicitly mentioned in the documentation, the current insurance program has total Property & Casualty insurance premiums exceeding $1,656,000 as of July 2024, covering twelve different types of coverage. The comprehensive insurance package includes Property and Casualty Insurance, Commercial General Liability, Automobile Liability, Educator's Legal Liability, Law Enforcement Liability, Site Pollution Incident Legal Liability, Cyber Liability, Executive Liability, Workers' Compensation, and Crime insurance. The annual premium for the insurance portfolio is approximately $1,456,897, with individual policy premiums ranging from $876 for Executive Liability to $244,145 for Workers' Compensation. The selected broker will need to maintain continuity with existing policy dates, some of which have retroactive coverage dating back to July 1, 2011. No incumbent vendor information is provided in the available documentation, and no specific integration requirements with existing technology infrastructure are detailed in the RFP materials.