Promotional Items

The Kenton County Airport Board (KCAB) has issued a Request for Proposal (RFP #25-015-RFP) seeking vendors to supply promotional items for the Cincinnati/Northern Kentucky International Airport (CVG). The procurement aims to establish a contract with one or more vendors capable of providing high-quality, cost-effective promotional products for community events and customer giveaways. The comprehensive solicitation covers over 50 promotional items including lanyards, pens, socks, tumblers, backpacks, water bottles, shirts, stress relievers, and various branded merchandise, with estimated quantities ranging from 12 to 10,000 units per item. Proposals will be evaluated using a 100-point system with equal 20-point weights for lead time, pricing, proposer's experience, product value, and product variety/quality. Key procurement dates include a question submission deadline of March 6, 2025 at 11:59 pm, answer posting by March 13, 2025 at 11:59 pm, and a final proposal submission deadline of March 20, 2025 at 2:00 pm. Electronic proposals must be submitted through the OpenGov Procurement portal and include comprehensive documentation such as a cover letter, approach to assignment, qualifications, experience, and insurance certificates.

The RFP includes provisions for Kentucky resident bidder preference and emphasizes compliance with federal and state non-discrimination regulations, including Title VI of the Civil Rights Act. Vendors must demonstrate commitment to providing fair opportunities for disadvantaged business enterprises and comply with equal employment opportunity requirements. The initial contract term is two years, from April 10, 2025, to April 9, 2027, with an option to renew for two additional one-year periods. Proposers must provide all-inclusive, firm/fixed pricing for one year, including all transportation charges delivered to the airport. Insurance requirements are extensive, covering commercial general liability, automobile liability, workers' compensation, and other areas. While no specific budget range is explicitly stated, the diverse product list and potential for multiple award scenarios suggest significant procurement flexibility. The airport board reserves the right to waive informalities, reject any or all proposals, and negotiate with the most qualified proposer, indicating a comprehensive and competitive procurement approach.