25-015-RFP_Promotional_Items_-_Notice_to_Bidders.pdf

This is a Notice to Bidders for a Request for Proposal issued by the Kenton County Airport Board (KCAB) for promotional items to be used at Cincinnati/Northern Kentucky International Airport (CVG). The RFP seeks vendors capable of supplying over 50 types of promotional merchandise including lanyards, pens, socks, tumblers, backpacks, water bottles, shirts, stress relievers, and branded merchandise, with estimated quantities ranging from 12 to 10,000 units per item for community events and customer giveaways. The deadline for submitting questions is March 6, 2025 at 11:59 p.m., with answers to be posted by March 13, 2025 at 11:59 p.m. Proposals must be submitted electronically through the OpenGov Procurement portal by March 20, 2025 at 2:00 p.m. ET, with no late submissions accepted unless an addendum extends the deadline. The initial contract term runs from April 10, 2025 to April 9, 2027, with options to renew for two additional one-year periods. Proposals will be evaluated on a 100-point system with equal 20-point weights assigned to lead time, pricing, proposer experience, product value, and product variety/quality.

Proposers must provide all-inclusive, firm fixed pricing for one year including all transportation charges delivered to the airport. Extensive insurance requirements are mandated, covering commercial general liability, automobile liability, and workers' compensation. Kentucky resident bidders will receive preference in accordance with state law. The KCAB emphasizes compliance with Title VI of the Civil Rights Act of 1964 and commits to affirmatively ensure disadvantaged business enterprises receive full and fair opportunity to submit bids without discrimination based on race, color, or national origin. The KCAB reserves the right to waive informalities, reject any or all proposals, award or refrain from awarding a contract, and negotiate with the apparent qualified responsible proposer. No specific budget amount is stated in the notice.