Promotional_Items.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cvgairport

Cincinnati/Northern Kentucky International Airport undefined

25-015-RFP

PROMOTIONAL ITEMS

RELEASE DATE: February 27, 2025

RESPONSE DEADLINE: March 20, 2025, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

undefined #25-015-RFP Title: Promotional Items

Table Of Contents

1. Introduction

2. Project Details

3. Pricing Proposal

4. Evaluation Phases

5. Vendor Questionnaire

6. Attachments

Attachments:

A - Resident & Non Resident Status Forms

B - 25-015-RFP Promotional Items - Notice to Bidders

C - 25-015-RFP Promotional Items

1. Introduction

1.1. Summary

The Kenton County Airport Board (KCAB) seeks proposals for a vendor to supply promotional items for

Cincinnati/Northern Kentucky International Airport (CVG). KCAB uses these items for community events and customer giveaways. This Request for Proposal (RFP) aims to establish a contract with a vendor or vendors capable of delivering high-quality, cost-effective promotional products with a wide selection and short lead times.

The deadline for questions is Thursday, March 6, 2025 at 11:59 pm and answers will be posted no later than

Thursday, March 13, 2025 at 11:59 pm. The deadline to submit a proposal is Thursday, March 20, 2025 at 2:00 pm.

1.2. Timeline

Release Project Date: February 27, 2025

Question Submission Deadline: March 6, 2025, 11:59pm

Question Response Deadline: March 13, 2025, 11:59pm

Response Submission Deadline: March 20, 2025, 2:00pm

1.3. Project Contact

Josh Black

Contract Administrator & Buyer

77 Comair Blvd.

Erlanger, KY 41018

Email: procurement@cvgairport.com

Phone: (859) 767-7900

1.4. Procurement Contact

Josh Black

Contract Administrator & Buyer

77 Comair Blvd.

Erlanger, KY 41018

Email: procurement@cvgairport.com

Phone: (859) 767-7900

2. Project Details

2.1. Important Instructions for Electronic Submittals and Authority to Release

The Kenton County Airport Board is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

KCAB is the sole entity with the authority to issue and/or distribute any solicitation documents and/or related information. All solicitation documents obtained from any source other than KCAB may be incomplete or incorrect. KCAB assumes no responsibility for any error, omission or misinterpretation resulting from the reliance or use of any Solicitation Documents not issued and distributed by KCAB. All solicitation documents are posted on KCAB’s e-procurement portal at: https://procurement.opengov.com/portal/cvgairport.

2.2. Addenda

In the event it becomes necessary to revise, change, modify or cancel this RFP or to provide additional information, addenda will be issued to all recipients of this RFP.

2.3. Scope of Services, General Requirements, and Minimum Qualifications https://procurement.opengov.com/signup https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Cshalili%40cvgairport.com%7Cf84ac5a4487c4d5c300f08dd4d033da4%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C638751398494776154%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Tij4hTgyDle2d%2BMyCnzbeqRL7WnqLqwZX61og3Ej2LQ%3D&reserved=0

The Successful Proposer (“Contractor”) must provide promotional items to CVG for customer giveaways which are used at community events and within passenger facilities throughout the year.

Contractor must provide branded items that are purchased for employee use to represent CVG while on-duty.

Contractor must suggest promotional items for events such as new flight destinations and new building openings.

Contractor must have an online catalog that KCAB staff can view.

The following list includes, but is not limited to, potential items that KCAB may purchase from the selected

Contractor. Additional products may be added to the contract as they become available to meet the needs of

KCAB. Quantities listed are estimated only and may or may not be the quantities ordered or required.

Item Description

ACTIVITY PAD, TRAVEL FUN, 5.25" X 7.75", CVG WEBSITE AND LOGO IMPRINT ON COVER

BAG, BACKPACK, LARGE DRAWSTRING SPORT PACK, ROYAL BLUE/BLACK CORD, WITH CVG LOGO IN WHITE

BAG, BACKPACK, CLASSIC, WITH CONVENIENT KEY RING, 13" X 16.5" X 6.5", SAFETY ORANGE, EMBROIDERED WITH CVG SAFETY

LOGO

BAG, DRAWSTRING, MESH POCKET, POLYESTER, 14" X 16-1/2", LIME GREEN W/BLACK DRAWCORD, WITH BLACK CVG LOGO, #BA410

BAG, FANNY PACK, 9" W X 4.5" H X 2.5" D, BLACK WITH CVG LOGO IN WHITE AND GREEN, B-8836

BAG, TOTE, NON-WOVEN BUDGET SHOPPER, 20" X 13" X 8", ROYAL BLUE, WITH CVG LOGO IN WHITE

BOTTLE, 24 OZ BIKE BOTTLE, METALLIC BLUE, CVG LOGO IN WHITE

BOTTLE, 24 OZ CREST CARABINER SPORTS, 9-3/4" H, COLOR: LIME, WITH CVG LOGO AND "THIRST FOR ADVENTURE" IN WHITE

BOTTLE, FITNESS, 20 OZ, POLY-CLEAR W/SUPER SIPPER LID, TRANSLUCENT CHARCOAL W/FULL COLOR POLICE PATCH

BOTTLE, WATER, INSULATED, 20 OZ, STURDY CLIP-ON HANDLE, SMOKE COLOR W/2 COLOR CVG SAFETY LOGO, LAKELAND

TRITON S-733

CHARGER, IPHONE, 2200MAH, 5V/500MA, BLUE WITH CVG LOGO

CHARGER, SOLAR, SLIM, 5000 mAh, SILVER, DUAL USB CHARGING PORTS, FULL COLOR CVG LOGO IMPRINT

WINGS, JUNIOR PILOT, GOLD W/PIN BACKING, WITH CVG LOGO IN BLACK

EAR BUDS, ZOOM WRAP, 3.5" H X 1" W X 1.25" L, WHITE, WITH CVG LOGO, #7003-40X

EMBLEM, EMBROIDERED, 3.5" X 2" RECTANGULAR, ROYAL BLUE WITH WHITE CVG LOGO

FLASH DRIVE, iCLICK USB, 8GB, 2.25" L X .75" W X .4" H, ROYAL BLUE WITH CVG LOGO, INCLUDES BIO FILM BAG & BLACK NECK

LANYARD

FLASHLIGHT, COMPACT METAL, 9 LED BULBS, BLUE, WITH CVG LOGO, #LANT0090

FOAM AIRPLANE GLIDER, 6-1/2" L X 6-1/2" W X 2-1/2" H ASSEMBLED, BLUE WITH CVG LOGO IN WHITE, JJ502

FRISBEE, FOLDABLE W/SLEEVE, GLOBE DESIGN, WITH CVG LOGO IN WHITE

GIFT BAGS, GLOSS EUROTOTE-CRYSTAL, 7-3/4"W X 4-3/4" X 9-3/4"H, SILVER WITH CVG LOGO IN REFLEX BLUE

GOLF BALLS, TITLEIST PRO V1, WITH CVG LOGO, 12/BOX

GOLF BALLS, TITLEIST VELOCITY, WITH CVG LOGO, 12/BOX

HAT, ALL CLOTH, SAFETY GREEN CAP W/ NAVY BLUE BILL, 2-COLOR EMBROIDERED CVG LOGO

HAT, CLOTH/MESH, SAFETY GREEN CAP, 2-COLOR EMBROIDERED CVG LOGO

ICE SCRAPER, GREAT LAKES 7", TRANSLUCENT ROYAL BLUE BLADE WITH TRANSLUCENT LIME GREEN HANDLE, 7" W X 3" H X

11/16" D, WITH CVG LOGO IN WHITE

JOURNAL, TUCSON MEDIUM, IVORY PAPER, 240 PAGES, 5-1/4" W X 8-3/8" H, BLACK WITH CVG LOGO DEBOSSED ON COVER

KOOZIE, ROYAL BLUE WITH CVG LOGO IN THREE LOCATIONS, FRONT/BACK/BOTTOM, IN WHITE

LABEL, 2"X2", WITH CVG LOGO, 500/ROLL

LANYARDS, 3/4" W X 32" L, DYE-SUBLIMATED POLYESTER, METAL CRIMP& METAL SPLIT-RING & CONVENIENCE RELEASE, ROYAL

BLUE WITH CVG LOGO/PLANES BETWEEN LOGO IMPRINT, #LS34M-PH5

LANYARDS, 3/4" W X 32" L, DYE-SUBLIMATED POLYESTER, METAL CRIMP& METAL SPLIT-RING & CONVENIENCE RELEASE, ROYAL

BLUE WITH CVG LOGO/PLANES BETWEEN LOGO IMPRINT, #LS34M-PH5

LANYARDS, 3/4" W X 32" L, DYE-SUBLIMATED POLYESTER, METAL CRIMP& METAL SPLIT-RING & CONVENIENCE RELEASE, ROYAL

BLUE WITH CVG LOGO/PLANES BETWEEN LOGO IMPRINT, #LS34M-PH5

MINTS, CUSTOM MOLDED AIRPLANES, WITH CVG LOGO ON TIN, #SMMTB-CU

MOUSE PAD, ROUND, ROYAL BLUE WITH CVG LOGO IN WHITE

MUG, COFFEE, HARTFORD, 11 OZ SIZE, WHITE WITH 2-COLOR CVG LOGO

PADFOLIO, STRATFORD ZIPPERED, 13.94" H X 1.87" W X 10.37" L, BLACK, INCLUDES 8-1/2" X 11" WRITING PAD, W/CVG LOGO

DEBOSSED

PEN, BALLPIONT, AVANT CLICK METAL CLICK-ACTION, SATIN WHITE/SILVER/BLACK, WITH CVG LOGO

PEN, BALLPOINT, 3-IN-1 WITH CAPACITIVE STYLUS & LIGHT, BLUE/SILVER, WITH CVG LOGO

PEN, BASEBALL BAT, NATURAL WOOD, MEDIUM POINT BLUE INK, WITH CVG LOGO, #1000

PEN, OSAGE METALLIC WITH RITEPLUS INK, SILVER PMS 877 WITH BLACK INK, WITH CVG FIRE DEPARTMENT LOGO, #V365K

PEN, STYLUS GRIP, BLUE W/BLACK INK, 5-3/8" L X 1/2" DIA, WITH CVG LOGO, #55691

PEN, STYLUS GRIP, BLUE W/BLACK INK, 5-3/8" L X 1/2" DIA, WITH CVG LOGO, #55691

PEN, STYLUS GRIP, BLUE W/BLACK INK, 5-3/8" L X 1/2" DIA, WITH CVG LOGO, 55691

PLAYING CARDS, CUSTOM DESIGN POKER SIZE, WHITE BACKGROUND WITH 3-COLOR CVG LOGO

POUCH, MICROFIBER CELL PHONE AND EYEGLASS, DRAWSTRING, BLUE, WITH CVG LOGO

POWER BANK, VOLT 2200 mAh, 5V/500mA INPUT, 5V/1000mA OUTPUT, 3.75" H X .813" W X .813" L, BLUE WITH CVGairport.com

LOGO

REEL, BADGE, CARABINER RETRACTABLE (POLYDOME), 1.38" W X 4.25" H X .38" D, BLACK, WITH CVG LOGO ON BOTH SIDES

SANTIZER PEN, SPRAY, CLEAR LABEL, WITH FULL COLOR CVG LOGO, BLUE CAP, #9F023-PZ

SHIRT, GOLF, LADIES, NIKE DRI-FIT VERTICAL MESH POLO, OLD ROYAL BLUE, WITH CVG LOGO ON LEFT CHEST, #637165

SHIRT, GOLF, MEN'S OR WOMEN'S CORE PERFORMANCE POLO, BRIGHT WHITE, WITH CVG LOGO, CALLAWAY #CGM211 AND

#CGW212

SHIRT, NIKE MEN'S, DRI-FIT VERTICAL MESH POLO, OLD ROYAL WITH CVG LOGO ON LEFT CHEST, #637167

SOCKS, LUXURY COMBED COTTON, CVG LOGO DESIGNS

SOCKS, LUXURY COMBED COTTON, CVG LOGO DESIGNS

SOCKS, LUXURY COMBED COTTON, CVG LOGO DESIGNS

STRESS RELIEVER, BASEBALL, WITH CVG LOGO, LSP-BA01

STRESS RELIEVER, HORSE SQUEEZIES, BROWN WITH WHITE CVG LOGO PRINTED ON BACK

SUNSHADE POUCH, WITH 2-COLOR CVG ONLY

SUNSHADE, AUTO, SINGLE PANEL SPRING LOOP, 52" X 24" WITH ELASTIC STRAP ON THE SIDE, SILVER/BLACK, WITH 2-COLOR CVG

VERTICAL LOGO

TAG, LUGGAGE, W/BUSINESS CARD POCKET, 4-1/4" L X 2-1/4" W X 50MIL THICK, INCLUDES LOOP-A-FIX, WITH CVG ARTWORK, #600-A

T-SHIRT, 100% COTTON, ORANGE, NO POCKET, SHORT SLEEVE, W/CVG LOGO ON LEFT CHEST & DEPT LOGO ON RIGHT SLEEVE IN

NAVY

T-SHIRT, 50/50 COTTON/POLY, SAFETY GREEN, NO POCKET, LONG SLEEVE. TALL SIZES, W/CVG LOGO ON LEFT CHEST & DEPT

LOGO ON RIGHT SLEEVE IN NAVY

TUMBLER, 16OZ, TRANSLUCENT BLUE, WITH CVG LOGO IN WHITE, 5869

TUMBLER, 16OZ, TRANSLUCENT BLUE, WITH CVG LOGO IN WHITE, 5869

TUMBLER, 16OZ, TRANSLUCENT BLUE, WITH CVG LOGO IN WHITE, 5869

TUMBLER, EVEREST STAINLESS STEEL INSULATED, 20OZ, MATTE BLUE W/LASER ENGRAVED CVG LOGO

UMBRELLA, GOLF, VENTED AUTO OPEN, ROYAL BLUE/WHITE, 58" DIAMETER, WITH 3-COLOR CVG LOGO ON ONE WHITE PANEL

UMBRELLA, TOTES 44", 3-SECTION AUTO OPEN/CLOSE, ROYAL BLUE/WHITE, WITH 3-COLOR CVG LOGO ON ONE WHITE PANEL

UMBRELLA, MINI FOLDING AUTO OPEN/CLOSE, ROYAL BLUE/WHITE, WITH 3-COLOR CVG LOGO ON ONE WHITE PANEL

WIPE, INDIVIDUAL SANITIZER, WITH ALCOHOL, WITH FULL-COLOR CVG LOGO IMPRINT, #PT1074

2.4. Proposal Requirements

Proposals must include the information identified in this section and be presented in the order provided.

Proposals must not exceed 25 single sided pages and must be typewritten, using a 10-point font (minimum), on a standard 8 ½ inch by 11-inch page format with consecutive page numbers on each page. Section dividers, tabs, and cover sheets do not count toward the page limit.

Cover Letter

Include a cover letter which serves to introduce the Contractor and highlight experience providing similar products, including to governmental entities. This cover letter should also include the name, address, and telephone number of the primary company representative to be contacted regarding the response. The cover letter does not count toward page limit.

Approach to Assignment

Provide a detailed description of the promotional items that you are proposing in response to the specifications outlined and information requested within this RFP.

Include details on service, variety, selection, employee communications, ordering processes, implementation process, and any other relevant information regarding the proposed agreement.

Describe the timeline of an order from the first contact of a project to the final invoice, and what would be required from KCAB.

Detail the ability to suggest promotional items that would align with upcoming CVG events.

Qualifications and Experience

Discuss proposer’s qualifications and describe the proposer’s business; how it is organized, the resources and expertise it has available, and summarize the ability to provide the services outlined in this RFP.

Detail lead times of the example items in the Line Item tab and how quickly backorder issues are resolved.

Discuss relevant experience with a minimum of three accounts that are similar in size and scope to KCAB and with whom you have worked with in the past three years. The list must include each reference’s name, address, email address, contact person, length of relationship, a description of the products/services provided, and the volume of work currently doing business with each.

Discuss the locations of the fulfillment warehouses with their respective lead times for products that are ordered.

Include links to an online catalog for items that are available from the proposer.

Indicate the primary person who will be responsible for the proposer’s daily activities on behalf of KCAB.

Identify other key staff members who would work with KCAB, their specific responsibilities, and locations. A resume for the primary staff member and other key staff should be included on each individual outlining work experience, length of service with your organization, and any other pertinent information you may wish to include.

Example Pricing

Provide tiered pricing of the four most utilized Promotional Items by KCAB based upon the estimated quantities as shown in the table below.

ITEM DESCRIPTION UOM QTY QTY QTY

LANYARDS, 3/4" W X 32" L, DYE-SUBLIMATED POLYESTER, METAL

CRIMP& METAL SPLIT-RING & CONVENIENCE RELEASE, ROYAL BLUE

WITH CVG LOGO/PLANES BETWEEN LOGO IMPRINT, LS34M-PH5

EA 2500 5000 7500

PEN, STYLUS GRIP, BLUE W/BLACK INK, 5-3/8" L X 1/2" DIA, WITH CVG

LOGO, 55691

EA 2500 5000 7500

SOCKS, LUXURY COMBED COTTON, CVG LOGO DESIGNS EA 250 500 750

TUMBLER, 16OZ, TRANSLUCENT BLUE, WITH CVG LOGO IN WHITE,

EA 150 300 450

Proposed Fee & Rates

Pricing must be all-inclusive, firm/fixed for one (1) year, and delivered to the address specified inclusive of all transportation charges FOB Cincinnati/Northern Kentucky International Airport. Bids must be submitted electronically using the Line Item tab on KCAB’s electronic bidding system.

Bids must be submitted electronically using the Line Item tab on KCAB’s electronic bidding system. Submittals must be confirmed by a duly authorized official of the bidding company.

Exceptions

A separate section that states in writing all exceptions to this RFP or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

COI

Copy of proposer’s certificate(s) of insurance showing proof of required coverages and limits listed in this RFP and attached proposed agreement.

Residence Form

Completed applicable proposer residence form.

3. Pricing Proposal

POTENTIAL PURCHASE ITEMS LIST

This list includes, but is not limited to, potential items KCAB may procure from the awarded Contractor. KCAB reserves the right to add products to the contract to meet evolving needs. Listed quantities are estimates only and do not constitute a commitment to purchase.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 ACTIVITY PAD, TRAVEL

FUN, 5.25" X 7.75",

CVG WEBSITE AND

LOGO IMPRINT ON

COVER

5,000 ea

2 BAG, BACKPACK, LARGE

DRAWSTRING SPORT

PACK, ROYAL

BLUE/BLACK CORD,

WITH CVG LOGO IN

WHITE

200 ea

3 BAG, BACKPACK,

CLASSIC, WITH

CONVENIENT KEY RING,

13" X 16.5" X 6.5", SAFETY ORANGE,

EMBROIDERED WITH

CVG SAFETY LOGO

12 ea

4 BAG, DRAWSTRING,

MESH POCKET,

POLYESTER, 14" X 16-

1/2", LIME GREEN

W/BLACK DRAWCORD,

WITH BLACK CVG

LOGO, #BA410

1,500 ea

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

5 BAG, FANNY PACK, 9"

W X 4.5" H X 2.5" D, BLACK WITH CVG LOGO

IN WHITE AND GREEN,

B-8836

750 ea

6 BAG, TOTE, NON-

WOVEN BUDGET

SHOPPER, 20" X 13" X

8", ROYAL BLUE, WITH

CVG LOGO IN WHITE

500 ea

7 BOTTLE, 24 OZ BIKE

BOTTLE, METALLIC

BLUE, CVG LOGO IN

WHITE

144 ea

8 BOTTLE, 24 OZ CREST

CARABINER SPORTS, 9-

3/4" H, COLOR: LIME,

WITH CVG LOGO AND

"THIRST FOR

ADVENTURE" IN WHITE

480 ea

9 BOTTLE, FITNESS, 20

OZ, POLY-CLEAR

W/SUPER SIPPER LID,

TRANSLUCENT

CHARCOAL W/FULL

COLOR POLICE PATCH

200 ea

10 BOTTLE, WATER,

INSULATED, 20 OZ,

STURDY CLIP-ON

HANDLE, SMOKE

COLOR W/2 COLOR

CVG SAFETY LOGO,

LAKELAND TRITON S-

72 ea

11 CHARGER, IPHONE,

2200MAH, 5V/500MA,

BLUE WITH CVG LOGO

250 ea

Unit Cost Total No Bid

12 CHARGER, SOLAR,

SLIM, 5000 mAh, SILVER, DUAL USB

CHARGING PORTS,

FULL COLOR CVG LOGO

IMPRINT

100 ea

13 WINGS, JUNIOR PILOT,

GOLD W/PIN BACKING,

WITH CVG LOGO IN

BLACK

10,000 ea

14 EAR BUDS, ZOOM

WRAP, 3.5" H X 1" W X

1.25" L, WHITE, WITH

CVG LOGO, #7003-40X

3,000 ea

15 EMBLEM,

EMBROIDERED, 3.5" X

2" RECTANGULAR,

ROYAL BLUE WITH

WHITE CVG LOGO

800 ea

16 FLASH DRIVE, iCLICK

USB, 8GB, 2.25" L X

.75" W X .4" H, ROYAL

BLUE WITH CVG LOGO,

INCLUDES BIO FILM

BAG & BLACK NECK

LANYARD

250 ea

17 FLASHLIGHT, COMPACT

METAL, 9 LED BULBS,

BLUE, WITH CVG LOGO,

#LANT0090

1,000 ea

18 FOAM AIRPLANE

GLIDER, 6-1/2" L X 6-

1/2" W X 2-1/2" H

ASSEMBLED, BLUE

WITH CVG LOGO IN

WHITE, #JJ502

2,500 ea

Unit Cost Total No Bid

19 FRISBEE, FOLDABLE

W/SLEEVE, GLOBE

DESIGN, WITH CVG

LOGO IN WHITE

1,000 ea

20 GIFT BAGS, GLOSS

EUROTOTE-CRYSTAL, 7-

3/4"W X 4-3/4" X 9-

3/4"H, SILVER WITH

CVG LOGO IN REFLEX

BLUE

1,500 ea

21 GOLF BALLS, TITLEIST

PRO V1, WITH CVG

LOGO, 12/BOX

12 ea

22 GOLF BALLS, TITLEIST

VELOCITY, WITH CVG

LOGO, 12/BOX

12 ea

23 HAT, ALL CLOTH,

SAFETY GREEN CAP W/

NAVY BLUE BILL, 2-

COLOR EMBROIDERED

CVG LOGO

144 ea

24 HAT, CLOTH/MESH,

SAFETY GREEN CAP, 2-

COLOR EMBROIDERED

CVG LOGO

144 ea

25 ICE SCRAPER, GREAT

LAKES 7",

TRANSLUCENT ROYAL

BLUE BLADE WITH

TRANSLUCENT LIME

GREEN HANDLE, 7" W X

3" H X 11/16" D, WITH

CVG LOGO IN WHITE

4,750 ea

Unit Cost Total No Bid

26 JOURNAL, TUCSON

MEDIUM, IVORY

PAPER, 240 PAGES, 5-

1/4" W X 8-3/8" H, BLACK WITH CVG LOGO

DEBOSSED ON COVER

250 ea

27 KOOZIE, ROYAL BLUE

WITH CVG LOGO IN

THREE LOCATIONS,

FRONT/BACK/BOTTOM,

IN WHITE

2,500 ea

28 LABEL, 2"X2", WITH

CVG LOGO, 500/ROLL

1 ea

29 LANYARDS, 3/4" W X

32" L, DYE-

SUBLIMATED

POLYESTER, METAL

CRIMP& METAL SPLIT-

RING & CONVENIENCE

RELEASE, ROYAL BLUE

WITH CVG

LOGO/PLANES

BETWEEN LOGO

IMPRINT, #LS34M-PH5

2,500 ea

30 LANYARDS, 3/4" W X

32" L, DYE-

SUBLIMATED

POLYESTER, METAL

CRIMP& METAL SPLIT-

RING & CONVENIENCE

RELEASE, ROYAL BLUE

WITH CVG

LOGO/PLANES

BETWEEN LOGO

IMPRINT, #LS34M-PH5

5,000 ea

Unit Cost Total No Bid

31 LANYARDS, 3/4" W X

32" L, DYE-

SUBLIMATED

POLYESTER, METAL

CRIMP& METAL SPLIT-

RING & CONVENIENCE

RELEASE, ROYAL BLUE

WITH CVG

LOGO/PLANES

BETWEEN LOGO

IMPRINT, #LS34M-PH5

7,500 ea

32 MINTS, CUSTOM

MOLDED AIRPLANES,

WITH CVG LOGO ON

TIN, #SMMTB-CU

1,000 ea

33 MOUSE PAD, ROUND,

ROYAL BLUE WITH CVG

LOGO IN WHITE

240 ea

34 MUG, COFFEE,

HARTFORD, 11 OZ SIZE,

WHITE WITH 2-COLOR

CVG LOGO

1,000 ea

35 PADFOLIO, STRATFORD

ZIPPERED, 13.94" H X

1.87" W X 10.37" L, BLACK, INCLUDES 8-

1/2" X 11" WRITING

PAD, W/CVG LOGO

DEBOSSED

60 ea

36 PEN, BALLPOINT,

AVANT CLICK METAL

CLICK-ACTION, SATIN

WHITE/SILVER/BLACK,

WITH CVG LOGO

1,000 ea

37 PEN, BALLPOINT, 3-IN-1

WITH CAPACITIVE

STYLUS & LIGHT,

BLUE/SILVER, WITH

CVG LOGO

250 ea

Unit Cost Total No Bid

38 PEN, BASEBALL BAT,

NATURAL WOOD,

MEDIUM POINT BLUE

INK, WITH CVG LOGO,

#1000

3,000 ea

39 PEN, OSAGE METALLIC

WITH RITEPLUS INK,

SILVER PMS 877 WITH

BLACK INK, WITH CVG

FIRE DEPARTMENT

LOGO, #V365K

500 ea

40 PEN, STYLUS GRIP,

BLUE W/BLACK INK, 5-

3/8" L X 1/2" DIA, WITH

CVG LOGO, #55691

2,500 ea

41 PEN, STYLUS GRIP,

BLUE W/BLACK INK, 5-

3/8" L X 1/2" DIA, WITH

CVG LOGO, #55691

5,000 ea

42 PEN, STYLUS GRIP,

BLUE W/BLACK INK, 5-

3/8" L X 1/2" DIA, WITH

CVG LOGO, #55691

7,500 ea

43 PLAYING CARDS,

CUSTOM DESIGN

POKER SIZE, WHITE

BACKGROUND WITH 3-

COLOR CVG LOGO

500 ea

44 POUCH, MICROFIBER

CELL PHONE AND

EYEGLASS,

DRAWSTRING, BLUE,

WITH CVG LOGO

500 ea

Unit Cost Total No Bid

45 POWER BANK, VOLT

2200 mAh, 5V/500mA

INPUT, 5V/1000mA

OUTPUT, 3.75" H X

.813" W X .813" L, BLUE

WITH CVGairport.com

LOGO

250 ea

46 REEL, BADGE,

CARABINER

RETRACTABLE

(POLYDOME), 1.38" W

X 4.25" H X .38" D, BLACK, WITH CVG

LOGO ON BOTH SIDES

500 ea

47 SANTIZER PEN, SPRAY,

CLEAR LABEL, WITH

FULL COLOR CVG

LOGO, BLUE CAP,

#9F023-PZ

2,500 ea

48 SHIRT, GOLF, LADIES,

NIKE DRI-FIT VERTICAL

MESH POLO, OLD

ROYAL BLUE, WITH

CVG LOGO ON LEFT

CHEST, #637165

25 ea

49 SHIRT, GOLF, MEN'S OR

WOMEN'S CORE

PERFORMANCE POLO,

BRIGHT WHITE, WITH

CVG LOGO, CALLAWAY

#CGM211 AND

#CGW212

90 ea

50 SHIRT, NIKE MEN'S,

DRI-FIT VERTICAL MESH

POLO, OLD ROYAL

WITH CVG LOGO ON

LEFT CHEST, #637167

10 ea

Unit Cost Total No Bid

51 SOCKS, LUXURY

COMBED COTTON, CVG

LOGO DESIGNS

250 ea

52 SOCKS, LUXURY

COMBED COTTON, CVG

LOGO DESIGNS

500 ea

53 SOCKS, LUXURY

COMBED COTTON, CVG

LOGO DESIGNS

750 ea

54 STRESS RELIEVER,

BASEBALL, WITH CVG

LOGO, #LSP-BA01

3,000 ea

55 STRESS RELIEVER,

HORSE SQUEEZIES,

BROWN WITH WHITE

CVG LOGO PRINTED ON

BACK

1,000 ea

56 SUNSHADE POUCH,

WITH 2-COLOR CVG

ONLY

500 ea

57 SUNSHADE, AUTO,

SINGLE PANEL SPRING

LOOP, 52" X 24" WITH

ELASTIC STRAP ON THE

SIDE, SILVER/BLACK,

WITH 2-COLOR CVG

500 ea

58 TAG, LUGGAGE,

W/BUSINESS CARD

POCKET, 4-1/4" L X 2-

1/4" W X 50MIL THICK,

INCLUDES LOOP-A-FIX,

WITH CVG ARTWORK,

#600-A

2,500 ea

Unit Cost Total No Bid

59 T-SHIRT, 100%

COTTON, ORANGE, NO

POCKET, SHORT

SLEEVE, W/CVG LOGO

ON LEFT CHEST & DEPT

LOGO ON RIGHT

SLEEVE IN NAVY

100 ea

60 T-SHIRT, 50/50

COTTON/POLY, SAFETY

GREEN, NO POCKET,

LONG SLEEVE. TALL

SIZES, W/CVG LOGO

ON LEFT CHEST & DEPT

LOGO ON RIGHT

SLEEVE IN NAVY

100 ea

61 TUMBLER, 16OZ,

TRANSLUCENT BLUE,

WITH CVG LOGO IN

WHITE, #5869

150 ea

62 TUMBLER, 16OZ,

TRANSLUCENT BLUE,

WITH CVG LOGO IN

WHITE, #5869

300 ea

63 TUMBLER, 16OZ,

TRANSLUCENT BLUE,

WITH CVG LOGO IN

WHITE, #5869

450 ea

64 TUMBLER, EVEREST

STAINLESS STEEL

INSULATED, 20OZ,

MATTE BLUE W/LASER

ENGRAVED CVG LOGO

200 ea

65 UMBRELLA, GOLF,

VENTED AUTO OPEN,

ROYAL BLUE/WHITE,

58" DIAMETER, WITH

3-COLOR CVG LOGO

ON ONE WHITE PANEL

50 ea

Unit Cost Total No Bid

66 UMBRELLA, TOTES 44",

3-SECTION AUTO

OPEN/CLOSE, ROYAL

BLUE/WHITE, WITH 3-

COLOR CVG LOGO ON

ONE WHITE PANEL

50 ea

67 UMBRELLA, MINI

FOLDING AUTO

OPEN/CLOSE, ROYAL

BLUE/WHITE, WITH 3-

COLOR CVG LOGO ON

ONE WHITE PANEL

100 ea

68 WIPE, INDIVIDUAL

SANITIZER, WITH

ALCOHOL, WITH FULL-

COLOR CVG LOGO

IMPRINT, #PT1074

9,000 ea

TOTAL

TIERED PRICING SAMPLE

Provide tiered pricing of the four most utilized Promotional Items by KCAB based upon the estimated quantities as shown in the table below. The Price criteria will be evaluated using the tiered pricing structure presented in the provided table.

Line Item Description Quantity Unit of

Measure Unit Cost Total

69 LANYARDS, 3/4" W X 32" L, DYE-

SUBLIMATED POLYESTER, METAL

CRIMP& METAL SPLIT-RING &

CONVENIENCE RELEASE, ROYAL BLUE

WITH CVG LOGO/PLANES BETWEEN

LOGO IMPRINT, LS34M-PH5

2,500 ea

70 LANYARDS, 3/4" W X 32" L, DYE-

SUBLIMATED POLYESTER, METAL

CRIMP& METAL SPLIT-RING &

CONVENIENCE RELEASE, ROYAL BLUE

WITH CVG LOGO/PLANES BETWEEN

LOGO IMPRINT, LS34M-PH5

5,000 ea

Unit Cost Total

71 LANYARDS, 3/4" W X 32" L, DYE-

SUBLIMATED POLYESTER, METAL

CRIMP& METAL SPLIT-RING &

CONVENIENCE RELEASE, ROYAL BLUE

WITH CVG LOGO/PLANES BETWEEN

LOGO IMPRINT, LS34M-PH5

7,500 ea

72 PEN, STYLUS GRIP, BLUE W/BLACK

INK, 5-3/8" L X 1/2" DIA, WITH CVG

LOGO, 55691

2,500 ea

73 PEN, STYLUS GRIP, BLUE W/BLACK

INK, 5-3/8" L X 1/2" DIA, WITH CVG

LOGO, 55691

5,000 ea

74 PEN, STYLUS GRIP, BLUE W/BLACK

INK, 5-3/8" L X 1/2" DIA, WITH CVG

LOGO, 55691

7,500 ea

75 SOCKS, LUXURY COMBED COTTON,

CVG LOGO DESIGNS

250 ea

76 SOCKS, LUXURY COMBED COTTON,

CVG LOGO DESIGNS

500 ea

77 SOCKS, LUXURY COMBED COTTON,

CVG LOGO DESIGNS

750 ea

78 TUMBLER, 16OZ, TRANSLUCENT BLUE,

WITH CVG LOGO IN WHITE, 5869

150 ea

79 TUMBLER, 16OZ, TRANSLUCENT BLUE,

WITH CVG LOGO IN WHITE, 5869

300 ea

80 TUMBLER, 16OZ, TRANSLUCENT BLUE,

WITH CVG LOGO IN WHITE, 5869

450 ea

TOTAL

4. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Lead time

The efficiency and speed with which the vendor can fulfill orders, ensuring timely delivery for marketing campaigns and events.

Points Based 20 (20% of Total)

2. Pricing

The Price criteria will be evaluated based on the Tiered Pricing Sample table.

Reward Low Cost 20 (20% of Total)

3. Proposer’s experience

The vendor's proven track record, including years in business, relevant project history, and client references, demonstrating their ability to deliver reliably .

Points Based 20 (20% of Total)

4. Value of products offered

Non-price evaluation will focus on product durability and perceived value.

Points Based 20 (20% of Total)

5. Variety and quality of products offered

The breadth and standard of the vendor's product catalog, showcasing their ability to meet diverse needs with high-quality, appealing promotional items.

Points Based 20 (20% of Total)

5. Vendor Questionnaire

1. Respondent Submittals (without Cost)*

Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

*Response required

2. Cover Letter*

Include a cover letter which serves to introduce the Contractor and highlight experience providing similar products, including to governmental entities. This cover letter should also include the name, address, and telephone number of the primary company representative to be contacted regarding the response. The cover letter does not count toward page limit.

*Response required

3. Approach to Assignment*

Provide a detailed description of the promotional items that you are proposing in response to the specifications outlined and information requested within this RFP.

Include details on service, variety, selection, employee communications, ordering processes, implementation process, and any other relevant information regarding the proposed agreement.

Describe the timeline of an order from the first contact of a project to the final invoice, and what would be required from KCAB.

Detail the ability to suggest promotional items that would align with upcoming CVG events.

*Response required

4. Qualifications and Experience*

Discuss proposer’s qualifications and describe the proposer’s business; how it is organized, the resources and expertise it has available, and summarize the ability to provide the services outlined in this RFP.

Detail lead times of the example items in the Line Item tab and how quickly backorder issues are resolved.

Discuss relevant experience with a minimum of three accounts that are similar in size and scope to KCAB and with whom you have worked with in the past three years. The list must include each reference’s name, address, email address, contact person, length of relationship, a description of the products/services provided, and the volume of work currently doing business with each.

Discuss the locations of the fulfillment warehouses with their respective lead times for products that are ordered.

Include links to an online catalog for items that are available from the proposer.

Indicate the primary person who will be responsible for the proposer’s daily activities on behalf of KCAB.

Identify other key staff members who would work with KCAB, their specific responsibilities, and locations. A resume for the primary staff member and other key staff should be included on each individual outlining work experience, length of service with your organization, and any other pertinent information you may wish to include.

*Response required

5. Exceptions to RFP or Sample Contract*

Please Upload any exceptions you may have to this RFP or Sample Contract attached. If there are not exceptions, attach a statement that "No Exceptions" are taken

*Response required

6. Certificate of Insurance*

Copy of proposer’s certificate(s) of insurance showing proof of required coverages and limits listed in this RFP and attached proposed agreement

*Response required

7. Proposer Residence Form*

Completed applicable proposer residence form

8. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm