Promo items and giveaways

The Illinois Secretary of State is soliciting bids for branded promotional items and giveaways through Request for Quote 26-350SOS-SOS35-B-52561, with proposals due by May 22, 2026. The procurement seeks vendors to supply eight categories of items in specific quantities: 5,000 ink pens, 500 canvas tote bags, 10 navy blue tablecloths, 2,500 state-shaped key tags (in soft vinyl or metal), 10,000 silicon wristbands, 5,000 polyester lanyards, 2,500 heart-shaped chip clips with magnets, and 2,500 frisbee fans. All items must be branded with the "Life Goes On" logo featuring white font, a red donor symbol, and a yellow sun. All deliverables must be received by August 15, 2026, with delivery FOB Destination to the Illinois Secretary of State in Springfield. The contract term extends from execution through June 30, 2026, with a maximum total term not exceeding ten years including renewal options. Award will be made to the responsive and responsible bidder submitting the lowest price for all items in the category, and vendors must submit pricing for each line item as specified. Printing must be completed in a union print shop with any subcontractors identified in the solicitation documentation. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance, and workers' compensation as required by law.

This procurement does not specify set-aside designations for disadvantaged or minority-owned enterprises in the available documentation. Previous historical pricing information is available from prior bid cycle 26-350SOS-ORGAN-B-48433, with associated purchase orders referenced as 26-350SOS-ORGAN-P-83663, 26-350SOS-ORGAN-P-83662, 26-350SOS-ORGAN-P-83661, and 26-350SOS-ORGAN-P-83660, which vendors should consult on Bid Buy to inform their pricing strategies. A significant change from the predecessor solicitation 26-350SOS-SOS35-B-52468 is the removal of the "Made in USA" requirement. Standard Illinois certifications and compliance requirements apply, including prevailing wage obligations for printing services and drug-free workplace certification where applicable. The exact maximum contract value is to be entered by the State prior to execution, with firm pricing required for each line item. Questions must be submitted in writing to Aaron Reuben at areuben@ilsos.gov, with responses posted as addenda on the Illinois Bulletin.