Professional Cleaning Service

This Request for Proposal is issued jointly by Gladwin Community Schools and Beaverton Community Schools in Michigan for comprehensive professional custodial cleaning services across all school facilities, including elementary, intermediate, junior high, and high schools, along with administrative and transportation buildings. The contract will span three years from July 1, 2026, through June 30, 2029, with options for two additional one-year renewals at the districts' discretion. Services must be provided 24 hours per day, 365 days per year, including during school breaks, holidays, and summer periods, with all cleaning standards and specifications detailed in the RFP's Appendix B. Bidders must submit two separate bid scenarios: one reflecting a shared Custodial Manager arrangement and another with each district maintaining its own Custodial Manager. Required qualifications include demonstrated experience cleaning at least 750,000 square feet daily over a minimum of five years, documented Hazard Communication Programs, MIOSHA and EPA-compliant training curricula, and provision of all cleaning equipment and supplies except paper products and soap. Contractors must maintain adequate substitute staffing, conduct criminal background checks and drug testing for all employees, provide uniforms and ID badges, and comply with all federal and state employment and safety regulations. Mandatory pre-bid meetings and facility tours are scheduled for Wednesday, April 8, 2026, at 9:00 a.m. in Gladwin and 1:00 p.m. in Beaverton, with sealed bids due by 4:00 p.m. EST on Wednesday, April 22, 2026, and public opening at that time.

Bidders must submit bid security in the form of a certified check or bid bond equal to five percent of the base bid and must provide comprehensive insurance coverage including Commercial General Liability with minimum limits of $100,000 per occurrence and $500,000 aggregate, Automobile Liability, and Workers' Compensation. Pricing must be guaranteed firm for the initial three-year contract term with no increases permitted during this period; if the contract extends beyond three years, price increases are limited to the percentage change in the Consumers Price Index for All Urban Consumers, with exceptions only for district-requested scope changes, significantly increased cleaning frequency requirements, or federally mandated minimum wage increases. Financial penalties apply for non-compliance, including $50 charges for alarm activations, key security violations, and building security breaches, with additional deductions for MIOSHA violations and improper chemical use. The RFP does not specify set-aside designations, restrictions on respondent types, incumbent vendors, or award value ranges in the available documentation, though these details may be contained within the complete RFP document.