Printing services

The City of Altamonte Springs, Florida, is soliciting bids through Invitation to Bid (ITB-26-045-KY) to establish a printing services contract for various documents including business cards, postcards, flyers, brochures, posters, door hangers, envelopes, folders, carbonless forms, workbooks, and specialty items such as library cards, bookmarks, and certificates. The procurement encompasses 70 distinct line items organized into eight product groups, with bidders required to submit unit prices for multiple quantity ranges on the provided Itemized Bid Form. All services must include labor, materials, equipment, packaging, transportation, delivery, inside delivery to designated City locations, travel time to facilities, and one proof per order, with capabilities in both digital color and full print press printing. Bidders must demonstrate at least three years in business, provide at least five client references with similar projects, maintain Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, Workers' Compensation at Florida statutory limits, and Commercial Auto Liability of $1,000,000 where required. The solicitation was posted on January 30, 2026, with a deadline for questions on February 13, 2026, and bids due by 11:00 a.m. Eastern Time on February 27, 2026. Bids may be submitted electronically through the City's VendorLink portal or by hand delivery/mail to the Procurement Division at Suite 1030, 225 Newburyport Avenue, Altamonte Springs, Florida 32701-3697, with electronic submission being the preferred method.

Bidders must be located within a 20-mile straight-line radius of City Hall and demonstrate compliance with E-Verify requirements and Florida business registration obligations. The solicitation does not specify set-asides for disadvantaged enterprises, minority-owned businesses, or other classifications, nor does it identify any incumbent vendors or current contractors. The initial contract term is one year with options to renew for up to four additional one-year periods, not to exceed five years total, with pricing remaining firm during the initial period and subject to adjustment at renewal periods upon written justification of bona fide cost increases and City approval. Either party may terminate the contract with 45 days' written notice, though the contractor cannot exercise this option during the first 90 days. Payment terms are net 30 days upon delivery and acceptance, and orders will be placed on an as-needed basis throughout the contract term. No specific award value or budget range is detailed in the solicitation documents; evaluation will be based on the base bid grand total calculated from unit prices and base quantities reflecting historical annual usage patterns.