Notice_of_Intended_Action_ITB-26-045-KY_Printing_Services.pdf

This is a Notice of Intended Action issued by the City of Altamonte Springs, Florida, regarding Invitation to Bid (ITB-26-045-KY) for printing services. The City solicited bids for a comprehensive printing services contract encompassing 70 distinct line items organized into eight product groups, including business cards, postcards, flyers, brochures, posters, door hangers, envelopes, folders, carbonless forms, workbooks, and specialty items such as library cards, bookmarks, and certificates. The solicitation was posted on January 30, 2026, with a deadline for bidder questions on February 13, 2026, and bids due by 11:00 a.m. Eastern Time on February 27, 2026. Bids were received and opened on February 27, 2026, at 11:00 a.m. local time in Altamonte Springs. The intended contract award was announced on March 4, 2026, to Paragon Products, Inc. dba Creative Printing & Publishing. The contract term is one year with options to renew for up to four additional one-year periods, not to exceed five years total, with either party able to terminate with 45 days' written notice after the initial 90-day period.

Bidders were required to submit unit prices for multiple quantity ranges and demonstrate at least three years in business, provide five client references with similar projects, maintain Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, Workers' Compensation at Florida statutory limits, and Commercial Auto Liability of $1,000,000. All services were to include labor, materials, equipment, packaging, transportation, delivery, inside delivery to designated City locations, and one proof per order, with capabilities in both digital color and full print press printing. Bidders had to be located within a 20-mile straight-line radius of City Hall and comply with E-Verify requirements and Florida business registration obligations. The contract award to Paragon Products, Inc. was in the amount of $41,343.32. Payment terms are net 30 days upon delivery and acceptance, with orders placed on an as-needed basis throughout the contract term. Pricing remains firm during the initial contract period and is subject to adjustment at renewal periods upon written justification of bona fide cost increases and City approval. No specific set-asides for disadvantaged or minority-owned enterprises were identified in the solicitation.