Printing Services for Gregg County, Texas

Gregg County, Texas is soliciting proposals for comprehensive printing services for County departments and offices under RFP 2026-13, with proposals due June 17, 2026 at 2:00 PM CST. Questions must be submitted by 5:00 PM CST on June 15, 2026. The County reserves the right to award multiple vendors and has stated a local-vendor preference under which proposals within five percent of the lowest responsible non-local proposal may be selected if determined to offer best value.

The scope encompasses general printing (black-and-white, full-color, offset, digital, variable data, and large-format), design and prepress services, finishing and bindery operations (folding, cutting, stapling, binding, laminating, numbering), and delivery to County facilities within Gregg County. Respondents must provide per-unit costs, setup charges, design services, binding and finishing charges, mailing services, delivery charges, rush-order pricing, and large-format rates on the required Cost Proposal Form. Standard turnaround times of three to seven business days with rush options are required. Services will be delivered to multiple County locations including the Courthouse, jail facilities, Justice of the Peace precincts, Road and Bridge precincts, Regional Airport, Health Department, and tax office substations across Longview, Kilgore, Gladewater, and surrounding areas.

Evaluation criteria are RFP Instructions Compliance (20 points), Respondent Profile and Experience (35 points), Proposed Cost (35 points), and Printing Capabilities and Turnaround (10 points). Respondents must demonstrate experience with government entities or similar organizations, maintain adequate staffing and production capacity, and provide at least five relevant project references. Committee evaluations are scheduled for June 18–23, 2026, with public bid opening at 2:00 PM CST on June 17.

The anticipated contract term is one year with options to renew for additional terms as approved by the Commissioners Court. Pricing must remain firm for the contract duration. Awarded vendors must maintain Commercial General Liability insurance ($1,000,000 minimum), Automobile Liability ($600,000 minimum), and Workers' Compensation coverage, with Gregg County listed as Additional Insured. Vendor registration is required prior to proposal submission.